All equipment authorizations must be approved by the University Librarian or the Associate University Librarian for Planning and Budgeting. This is true for both Endowed funds and Development funds.
All requests for computer equipment must be approved by Library Systems. Purchases of computing equipment made using non-grant funds must be placed by Library Systems.
General equipment such as bookcases, desks, chairs, etc. must be approved by the University Librarian or the Associate University Librarian for Planning and Budgeting. In addition, supplies, e.g. paper, pens, etc. are approved by the Office of the Associate University Librarian for Planning and Budgeting.
P-card is to be used ONLY with authorized firms, and in emergency situations. A P-card is a University purchasing card issued only to authorized individuals within the Library for specific purposes. Information about P-card use in the Library is available from the Office of the Associate University Librarian for Planning and Budgeting or the Library Business Office.
Please refer to the University of Illinois Business and Financial Policies and Procedures Section 7.6 – The University P-Card .
Approved by Library Administrative Council on April 2, 2001.