Use the table below as a quick reference guide to the Library Conference and Classrooms regarding the available room equipment and capacity. This table is broken into two sections. The first section lists capacity, room key checkout, and connection/source options (Room PC, Wireless Presentation, and HDMI). While the second section lists advanced features such as displays, video conferencing rooms, webinar room options, ALS, etc.
Remember: ALL the Library rooms with AV equipment at the Lectern (instructor) desk and AV cabinet (rack) do NOT move. The Lectern (instructor) desk is ONLY height adjustable. Stationary AV furniture that have monitors are on monitor control arms where you move that control arm to adjust the monitor position.
- Detailed pages about room features and functionality can be found in the sidebar, under Child Pages.
- For the list of Library meeting rooms, please visit Library Conference Room and Classroom Admin Webpage.
Room Policy Reminders:
The links within the designated columns are defined below:
- Room key sign out column are for a library’s specific hours. Those rooms are ONLY available when that library unit is open. Otherwise, room reservations are for Monday – Friday from 9am – 5pm.
- Dedicated PC column links to the available software on the dedicated room PC. All other library rooms have the standard software configuration for library staff computers.
| Building | Room | Seating (info) | Room key sign out | Dedicated PC | Laptop connection |
|---|---|---|---|---|---|
| Funk ACES Library | 206 | 8-15 | ACES Circ. Desk | ||
| Funk ACES Library | 309 | 8 | none; remote at ACES Circ. Desk | Wireless – Solstice app | |
| Funk ACES Library | 505 | 1 | ACES Circ. Desk | only Zoom Teaching PC setup in room for 1 person | |
| Funk ACES Library | 509 | 41 | ACES Circ. Desk | (View Details) | Wireless – Solstice app and HDMI |
| Main Library | 66 | 216 | none | (View Details) | HDMI and VGA |
| Main Library | 106 | 22-40 top view drawing | 230 Main | Wireless – Solstice app and HDMI | |
| Main Library | 109b | 5 | none | Wireless – Solstice app | |
| Main Library | 146a | 19 | Archives, 146 Main | ||
| Main Library | 220 AV area | 40 varying | 220 Main | Wireless – Solstice app and HDMI | |
| Main Library | 225b | 12-16 | 230 Main | Wireless – Solstice app | |
| Main Library | 308 | 28 | 230 Main | (View Details) | Wireless – VIA app |
| Main Library | 314 | 12-28 | Main Circ. Desk | (View Details) | Wireless – Solstice app and HDMI |
| Main Library | 323c | 12-15 | 230 Main | Wireless – Solstice app | |
| Main Library | 346d | 20 | Rare Books, 346 Main | ||
| Main Library | 427 | 1-6 | 230 Main | only Zoom Teaching PC setup in room for 1 person | |
| Main Library | 428 | 14-28 | 230 Main | Wireless – Solstice app and HDMI | |
| Main Library | 450a | 1 | 230 Main | ||
| Main Library | 450b | 1 | 230 Main | ||
| Main Library | 450c1 | 1 | 230 Main | ||
| Main Library | 450c | 1 | 230 Main | Dock – Kensington USB C | |
| Chemistry Library | 124a | 14-20 | Chem Circ. Desk | Wireless – Solstice app | |
| Chemistry Library | 124c | 5-7 | Chem Circ. Desk | Wireless – Solstice app | |
| Grainger Library | Commons, 233-235 | 40-52 | Grainger Circ. Desk | Wireless – Solstice app and HDMI | |
| Grainger Library | 329 | 20-25 | Grainger Circ. Desk | Wireless – Solstice app | |
| Grainger Library | 335 | 19-24 | Grainger Circ. Desk | Wireless – Solstice app | |
| Undergraduate Library |
141 | 19 | Mortenson Center, 142 UGL | ||
| Undergraduate Library |
289 | 25 | UGL Circ. Desk | (View Details) | Wireless – Solstice app |
| Undergraduate Library |
291 | 41 | UGL Circ. Desk | (View Details) | VGA |
| Building | Room | Seating (info) | Room key sign out | Dedicated PC | Laptop connection |
Undergraduate Library – Closed May 15, 2022 and onward
Need more info? See a more detailed list of room features below.
| Building | Room | Room type | Training (Get access) |
Room equipment | Display type | Video Con-ference (tips) |
Webinar (tips) | Other technology | |
|---|---|---|---|---|---|---|---|---|---|
| Funk ACES Library | 206 | Conference Room | (Info) | 82 inch display | yes, full capability | ||||
| Funk ACES Library | 309 | Study Room | 65 inch display | ||||||
| ACES Library | 505 | Individual workspace | (Info) | 2 – desktop monitors | yes, full capability | only Zoom Teaching PC setup in room for 1 person | |||
| Funk ACES Library | 509 | Instructional Computer Lab | (Info) | projector and 3 – 85″ displays | yes, full capability | in-room voice reinforcement mics; ALS – Assistive Listening System with 4 receivers (CH-E at 72.9MHz) | |||
| Main Library | 66 | Lecture Hall | yes, Tech Services for access | projector | yes, viewing/im-ing | ALS – Assistive Listening System, Document camera, DVD player; see Tech Services room page for more info | |||
| Main Library | 106 | Instructional Space/Flexible Room | (Info) | 3 – 86 inch displays | yes, full capability | in-room voice reinforcement mic; ALS – Assistive Listening System with 2 receivers (CH-E at 72.9MHz) | |||
| Main Library | 109b | Consultation Room | 65 inch display | ||||||
| Main Library | 146a | Conference Room | (Info) | 75 inch display | yes, full capability | ||||
| Main Library | 220 AV area | Event Space | (Info) | projector and 4 – 55 inch displays | yes, full capability | in-room voice reinforcement mics; ALS – Assistive Listening System with 4 receivers (CH-O at 72.6MHz) | |||
| Main Library | 225b | Conference Room | (Info) | 75 inch display | yes, full capability | ||||
| Main Library | 308 | Conference Room | (Info) | 82 inch display | yes (300-4308) | yes, full capability | |||
| Main Library | 314 | Instructional Computer Lab | (Info) | projector and 2 – 86 inch displays | yes, full capability | in-room voice reinforcement mics; ALS – Assistive Listening System with 2 receivers and neckloops (CH-C at 72.5MHz) | |||
| Main Library | 323c | Conference Room | (Info) | 70 inch display | yes, full capability | ||||
| Main Library | 346d | Seminar Room | |||||||
| Main Library | 427 | Conference Room | (Info) | 2 – desktop monitors | yes, full capability | only Zoom Teaching PC setup in corner for 1 person | |||
| Main Library | 428 | Conference Room | (Info) | projector | yes, full capability | ALS – Assistive Listening System with 2 receivers and neckloops (CH-G at 75.7000MHz); NO in-room voice reinforcement mics | |||
| Main Library | 450a | Individual Workspace | (Info) | 2 – desktop monitors | yes, full capability | ||||
| Main Library | 450b | Individual Workspace | (Info) | 2 – desktop monitors | yes, full capability | ||||
| Main Library | 450c1 | Individual Workspace Desk | (Info) | 2 – desktop monitors | yes, full capability | ||||
| Main Library | 450c | Individual Workspace | (Info) | 2 – desktop monitors | yes, using dock and laptop | ||||
| Chemistry Library | 124a | Conference Room | (Info) | projector | yes, viewing/im-ing | ||||
| Chemistry Library | 124c | Study Room | display on collaboration table | ||||||
| Grainger Library | Commons, 233-235 | Conference Room | (Info) and Grainger for access | projector and 3 – 86 inch displays | yes, full capability | in-room voice reinforcement mics; ALS – Assistive Listening System with 4 receivers with earbuds (CH-19 at 72.95MHz) | |||
| Grainger Library | 329 | Conference Room | (Info) and Grainger for access | 86 inch display | yes, full capability | ||||
| Grainger Library | 335 | Conference Room | (Info) and Grainger for access | 86 inch display | yes, full capability | ||||
| Undergrad Library |
141 | Conference Room | (Info) | 52 inch display | yes (244-9295) | ||||
| Undergrad Library |
289 | Instructional Computer Lab/Flexible Room | yes, (Info) and UGL for access | 1 – 80 inch and 2 – 65 inch displays | yes, viewing/im-ing | 25 Chromebooks for student use | |||
| Undergrad Library |
291 | Instructional Computer Lab | projector | yes, viewing/im-ing | Document camera, VCR, DVD player, PC has DVD/CD drive | ||||
| Building | Room | Room type | Training/ (Get access) |
Room equipment | Display type | Video Con- ference (tips) |
Webinar (tips) |
Other technology |
Undergraduate Library – Closed May 15, 2022 and onward
The Library IT Phase 1 Training Session is necessary in order to gain access to log in to the conference room computer (PC) and use the room equipment (including video conferencing) within the Library Conference Rooms.
- To schedule your conference room training, please submit a ticket to the Library IT Help Desk.
- Who needs training? Full-time Library employees that plan on hosting a meeting that requires using the Library Conference Room computer equipment will need training. This training is required only once. If you are a new Library Employee, or if you plan to video conference, host a webinar, or participate in a library search committee (regarding interviews and candidate presentation days), then the Library IT phase 1 training session is necessary in order to gain access to log in to the conference room computer and use the room equipment.
Library IT Help Desk Loanable Equipment:
- To view and place a library equipment loan request, see Loanable Equipment.
- Direct link to Place a library equipment loan request, here you are immediately prompted to sign in with your netid and Active Directory password to place your request.
** Library Video Conferencing Tips and Reminders:
Rooms are for multiple person conferencing, as well as hybrid meetings and teaching (these meetings feature both in-person attendees while connecting online/virtually with other meeting attendees).
- ALL call types use the dedicated room PC and the conferencing system with one of the preinstalled soft codec conferencing apps (e.g. Teams and Zoom).
- Video conferencing or any call type within one of the library conference rooms? You are using only the dedicated room PC with the room’s video equipment. Remember you need to take the Library IT’s Phase 1 Training Session in order to gain access to log in the room PC and use the video equipment.
- If you want to record the online meeting, select record button within the soft codec conferencing application being used (e.g. Teams or Zoom).
- The designated library group video conference rooms are Main: 106, 146a, 220 AV area, 225b, 314, 323c, and 428; ACES 206 and 509; Grainger: Commons (233-235), 329 and 335, for soft codec conferencing with Microsoft Teams and Zoom.
- Below is documentation for scheduling online meetings
- If you are video conferencing in another space or place, then please make sure to use a wired internet connection and NOT a Wi-Fi/wireless internet connection. Dropped video calls and call lag can occur with a wireless internet connection.
- Library faculty and staff may request a Library IT Phase 2 Video Conference Training session by submitting a ticket.
** Webinar Tips and Reminders:
- If you plan to host a webinar within one of the library conference rooms, then you need to take the Library IT’s Phase 1 Training Session in order to gain access to log in and use the room equipment.
- Webinar room hosts – Please remember to test the webinar links in the library conference room you scheduled the webinar before the set webinar date. Webinar plug-ins and/or updates are normally needed before the webinar can run.
- Please submit a ticket if any webinar plug-ins and/or updates need to be installed within a library conference room before the webinar.
- If the audience needs to be heard and/or more interaction is needed with the off-campus webinar presenter, then make sure to schedule the webinar in one of the library’s designated video conference rooms to host the webinar. The library’s designated group video conference rooms are Main: 106, 146a, 220 AV area, 225b, 314, 323c, and 428; ACES 206 and 509; Grainger: Commons (233-235), 329 and 335, for soft codec conferencing with Microsoft Teams and Zoom.
- Listed above within the webinar column – yes, full capability
- If the audience will only be viewing and im-ing questions during the webinar, then one can choose either a library designated group video conference room or another library conference room that has sound to host the webinar.
- Listed above within the webinar column – yes, viewing/im-ing
- If you have a webinar in another space or place, then please make sure to use a wired internet connection and NOT a Wi-Fi/wireless internet connection. Webinar connection issues and lag can occur with a wireless internet connection.
** Zoom Teaching PC setup in room for 1 person:
- Located in room ACES 505 and Main 427
- Zoom-based instruction ready – one person teaching directly in front of a computer, designed for a higher quality experience compared to one’s laptop/desktop; workstation setup includes:
- Workstation
- Dual desktop monitors
- Table top microphone
- Webcam
- Ring light
- Number range, e.g. 12-30, frist number (12) are chairs around table(s), while the second number (30) are the total chairs within room.
- ALL the Library rooms with AV equipment at the Lectern (instructor) desk and AV cabinet (rack) do NOT move. The Lectern (instructor) desk is ONLY height adjustable. Stationary AV furniture that have monitors are on monitor control arms where you move that control arm to adjust the monitor position.
- Note, flexible/event spaces seating can vary depending on configuration, spaces include
- Main 106 default room configuration, see top view drawing. Please return Main 106 back to this configuration if you rearrange the tables and chairs. Only the attendee tables and chairs are mobile, while the Lectern/insturctor desk and AV Cabinet/rack do NOT move.
- Main 220 event space.
- More room infomation on seating, please see the that room’s Overview section within the Library Conference Room and Classroom Admin Webpage.
Select Library Conference Room and Classroom Admin Webpage, for the Library Room Reservation Information webpage for reservations, room policies, and room information.