All travel must be by the most direct route, using the most economical mode of transportation available considering travel time, costs, and work requirements.
Booking Travel (either through the Business Office or employee self-purchase)
- Domestic travel can be purchased to arrive the day before the event and leave the day after the event.
- International travel can be purchased two days before the event and two days after the event.
- Comparable Itinerary is required if:
- Traveling by train or bus, renting a car or requesting mileage from use of personal vehicle instead of air fare (does not travel to Chicago)
- If choosing to take personal time before and/or after the event.
- The Business Office will not pay for travel and/or hotels, the employee must seek reimbursement and will only be reimbursed for the time that is deemed University travel time
Travel Arrangements (Items that the Business Office can prepay)
- Airfare
- Bus or train tickets
- Hotel rooms
Car Rentals:
*Business Office cannot pay for car rentals, the employee must rent the car and seek reimbursements
Requesting Mileage:
- Travel mileage begins at an employee’s residence or headquarters, depending on which one is closer to their work/event destination
Traveling between the Chicago and Champaign Universities:
- UI Ride (preferred)
- Amtrak (use state employee discount)
University Resources:
Updated: 4/11/2025