Announcement:
Per University Business Operations Closing procedures, we must discontinue use of our state funds (1-100024) for the current year as of May 15th. This is to allow time for all requests to get proper approval and be able to post to Banner before the end of June.
Requests using state funds will be declined in the Purchasing App after May 15th. You may resume purchasing on state funds beginning July 1st when the new state funds are available.
If you are returning from travel before the end of June, please submit your reimbursement request into the Purchasing and Reimbursement App by the next business day so that we can be entered and approved in Chrome River prior to the July 3rd deadline issued by University Payables. Expense reports approved after July 3rd will delay reimbursement payment.
- Before you leave, please make sure you have access to Chrome River and that the delegates have been updated to the current Business Office staff (Add Chrome River Delegates)
- If you don’t have access to Chrome River, please complete and sign the Information Security Compliance Form.
- Send you UIN to Kimberly Johnson (kkjohns1@illinois.edu) to get you added to Chrome River
- Upon your return, gather all receipts and approvals to be entered into the Purchasing and Reimbursement App within 1 business day of returning. The instructions are provided both here (Reimbursements) and on the BHRSC website. To avoid delays in processing:
- Upload all necessary documentations such as:
- All receipts that you are seeking reimbursement for i.e. airfare, hotel, Uber/Lyft/Taxi
- Bank statements if you don’t have a receipt
- Comparable airfare if you stayed longer for personal travel or if you drove instead of flew
- Per Diem Request Form (no meal receipts will be accepted)
- Business Meal receipt, who attended, affiliation to the University and the purpose of the Business meeting
- Professional Development approval emails
- Upload all necessary documentations such as:
- When the expense report is ready to be approved by the requester in Chrome River, a Business Office employee will send an email on how to approve your expense report.
- Expense reports not approved by July 3rd, will delay your reimbursement.
Accounting & Grants Management
Procurement, Travel & Reimbursements
Pre-pay Travel, Misc. Vouchers, Reimbursements
Professional Development Funding and Travel Form – Complete this form for any travel. When the form is submitted it will be routed to the Business Office and we will provide you next steps.
Purchasing and Reimbursement App
- Library Purchasing Process
- Instructions: Purchases
- Instructions: Reimbursements
- Per Diem Request Form
Library Non-Employee Honorarium/Award Request
Business Travel Rules and Regulations
International (Health) Insurance Coverage
Proposal & Grant Information
- Office of Sponsored Programs (OSP) (for direct links to frequently requested items and forms)
- Grant Interest Notification Form