Important Acquisitions Dates

For Fiscal Year 2025:

• July 12^th – Ordering Starts: Any ordering for FY25 may begin. Orders submitted prior to that date will be held until the ledger rolls with FY24 allocations on the 11th.
• August 26^th – Harrassowitz and Ebsco serials: Last date for Harrassowitz and Ebsco serial renewal changes.
• October 1^st –  Approval Plan Profiles: Any final changes to approval plan profiles (non-GOBI) must be submitted by this date.
• March 14^th – All E-Resources: All e-resource orders should have been received by Wendy Shelburne by the close of business on March 14^th. The University’s procurement system operates largely outside of our control, meaning that successful procurement of items require as much time as possible. We are trying to be flexible by pushing this date back a month, but any items received at a late date might not be completed in time for an FY25 invoice.
• April 1^st  – All International Orders: Date of last orders for international orders for any amount that do not require a license. This includes firm orders from international vendors.
• May 2^rd– All Firm and Other Orders: Date of last orders for any amount that does not require a license (please see March 14^th above). This includes all firm orders. The only exception for materials procurement is approval plan orders. We can stretch those out a little longer.
• May 30^th – All Invoices: Date of last invoices for all above. Any invoices received before May 30^th will be processed in FY25 if there is a valid order. Acquisitions and the Library Business Office cannot guarantee the FY25 processing of any invoices received after this date. Invoices received after this date may be held for processing off of the assigned funds in the next FY.
• June 13^th – Transfers to Central Pool Funds: First date to submit transfer requests to move money from state funds into central pool funds.
• June 20^th – All Central Pool Orders: Date of last central pool orders. No exceptions. Acquisitions reserves the right to hold any order that will over expend an approval sub-allocation. Selections made on GOBI that cannot be funded by a sub-allocation will sit in GOBI selection folders until the new FY for approvals and will load against that next year sub-allocation.

Other Important Serial Renewal Dates:

The dates below are the dates by which renewals information must be sent to these vendors for serials only.

• July
  • China National Publications (July 31); July 1 (invoice date)
  • Panmun (July 31); June 1 (invoice date)
• August
  • Amalivre (August 30)
  • Harrassowitz (August 30). Will Autorenew August 30.
• September
  • EBSCOnet (September 1)
  • Leila Books (September 30). Renewal sent beginning of September
  • Library of Congress Field Plans (September 30). Plans sent in June; finalize agreement and pay by September 30
• October
  • Casalini (October 1). October 1 (renewal due)
  • East View (October 31). October 1 (invoice date)
  • E Iturriaga (October 31 & February 28)
  • MIPP (Integrum) (October 31) September 30 (invoice date)
• December
  • Russia Online (Bergstrom Press) (December 31). December 1 (invoice date)
• Renew until forbid; billed as they are shipped
• • Ars Polona
  • Cambeiro/Ventara
  • Iberbook Sanchez
  • Japan Publications Trading
  • Lexis Books
  • Libreria Nardecchia
  • Puvill