Highlights of the CIC Agreement
- Up to 10 million volumes will be digitized from the CIC libraries
- English and non-English
- Both public domain and in-copyright works; bound books only; no foldouts; no rare books; no non-book formats; black and white scanning (no color)
- Receive a copy of public domain books; copyrighted works are held on secure Google server until fall into public domain or some other condition is met
- Six year project
- Google will deposit a copy of each public domain title scanned from a CIC library into a shared digital repository for purposes of preservation and for building a service layer over the content.
July 2007 Orientation to the Google Project at Northwestern—Non-Disclosure Agreement
- Received overview of Google Book Search product and of the Google Book Search operation
- CIC planning overview
- Michigan shared information
- Discussed logistics and workflow planning; condition issues; collection analysis; technical specifications
August 2007 CIC Principles for Implementing the Google Digitization Project
- Each library agrees to abide by the terms and conditions in the agreement.
- Each library to designate a project lead (PTK appointed Betsy Kruger)
- Participating libraries will allow for the digitization of as many unique titles as possible
- Implementation will be sequentially staged; some libraries will contribute more than others
- Attempt to adhere to standards and practices already adopted by Michigan and Wisconsin Google projects
- Agree to contribute content to shared digital repository
- Project may require central investments (approved by library directors and administered by CIC Center for Library Initiatives
October—completed Library Readiness Survey
- Supplied UIUC contacts
- Betsy Kruger—Google project manager; stacks maintenance; storage facility
- Tom Teper—collection development and preservation
- Michael Norman—cataloging and metadata
- Systems—Beth Sandore
- Provided a description of library facilities physical characteristics, eg, loading docs, location on campus, organization of materials, etc.
- Information about Oak Street
- Statistics—
- volumes barcoded (6.5M; 62%)
- volumes cataloged in MARC format (8.9M; 85%)
- Volumes cataloged with OCLC numbers (7.9M or 75%)
- Classification systems in use
- Non0standard cataloging practices in use
- Recommended Collections
- Slavic and Eastern European Studies (568,000)
- Classics (83,000)
- Mathematics (100,000
- Library and Info Science (125,000)
- Geosciences (207,100)
- Agriculture (200,000)
CIC Communications Plan for the Google Project
- Methods of communications
- Public web page
- Private online group collaboration tools
- Email communication through private list servs
- Conference calls
- Monthly newsletter delivered via email
- Roles and responsibilities
- Library directors will be primary decision makers for the project
- Project lead—Mark Sandler—primary contact for cic directors
- Project Manager—Kim Armstrong—manage day to day enterprises related to the project—primary contact with library project managers and working groups
- Library Project Manager—manage day to day operations of the project within their institution—w ill work directly with Google once digitization begins
- Working groups—Collection Analysis—assess collections and identify collections of distinction; other temporary working groups as needed
Local activities to-date
- collections of distinction identified
- xml copy of our database provided to google; updates will be sent every 30 days—Google has notified us that our xml records are the best that they’ve received from any of the CIC libraries
- statistics gathering
- barcoding plans
- discussions with systems on mass charging activities
- Followup survey from the Collections Analysis Working Group
- Data analysis using WorldCat Collections Analysis Tool (numbers of unique titles; titles shared by 3 or fewer libraries) for each area
- Call number ranges, subjects, numbers of books and serials
(Kruger-AC update Dec 17.doc)