GOBI Records

When looking at a title record in GOBI, you can garner a lot of information about the title – and whether you can order it through GOBI.  You can see the title’s availability and price, whether YBP is accepting orders for this title or whether YBP has those titles in stock; if a title is published or out of stock or we’ve already purchased it; etc.

For print title records, you will see a record similar to this.

1. US List shows the price of the title.

2. US Status will usually say either In Stock or Orders Accepted.

• In Stock means that YBP has the title in their warehouse; this means we can purchase the item.
• Orders Accepted means that YBP does not have the title in their warehouses but might be able to get the title.  You cannot order an item (particularly through approval funds) if the US Status is Orders Accepted unless the “Last Received YBP-US” date is within the last 6 months.  You may monitor the item to see if it comes in stock, but Acquisitions will not order and pay for an item it is unsure will arrive.
  •   If you want a title that is not in stock, you can fill out the online order form and Acquisitions will determine where to purchase the book, and then do so.

3. Last Received YBP-US shows when YBP last received this item.  This can be an important indicator of whether the title will come back in stock.  A recent date (i.e. within the last 6 months) indicates that the book is likely still in print and can be acquired, even if it isn’t in stock at the moment.

4. The right side of the record can display a variety of messages, including Slip Sent, Title Selected, etc. 

• Slip Sent: This title was recommended per our approval plan.
• Title Selected: The title was selected by someone in our library already but has not yet been ordered.
• Exported: An Acquisitions staff member has exported the record from GOBI to be imported to Alma. This status should not remain on a title for long. If there is an old exported date, the title likely was not ordered.
• Library Open Order: We have ordered the title but the item has yet to be shipped to us.
• Shipped to Library: We have purchased this title and should have received it (or will be receiving it promptly).
• Cancelled: A previous order for this item was cancelled.
• Alternative Editions: The Library has purchased a different edition of this title.

eBook title records are similar to print title records, with a few differences.

The record will note, in red, that the item is an eBook.

At the bottom of the record, you can see the eReader (Supplier) and user options (Purchase Option), as well as the prices.  Consider which eReader (for example, here, EBL, ebrary or EBSCOhost) is best.  Also, and more importantly, consider how many users will need access to this item at once.  Typically, especially if you expect this title to be used by a class, Acquisitions recommends Unlimited users.  If the title might be in higher demand but we cannot purchase unlimited users (whether the service is unavailable or cost prohibitive), you can purchase a Multiple User – often 3 Users – service.  If the title likely won’t see heavy use, the Single User Option (SUPO) or 1 User may be sufficient. Please note that if a title is available from Springer or Palgrave, we may already have access to it. Search SpringerLink before placing the selection in GOBI to confirm.