Reminders:
- New employees should always check with their supervisor for the unit’s deadline and submission procedures.
- Pay periods run for two week intervals, Sunday through Saturday.
- You must submit your hours worked with a time sheet each pay period.
- Fill out your time sheet on the last shift of each pay period.
To fill out a time sheet:
A new version of Web Time Entry will be available on 2/12/2024. The Web Time Entry 9x Resource Page has job aids and videos.
Log in to Self-Service using your netid and password. Then follow the instructions below.
Click Site Map in the top right corner
Select the option for Time Sheet
Select the correct position number and pay period then click time sheet
**Important – make sure the dot is selected under my choice on the correct position number under the departmental 6 digit number. There MAY be more than one choice!
**Important – make sure you select the correct pay period/year
Click in the “Enter Hours” field on the regular pay line under the correct days you worked.
Please fill out the amount of time worked as accurately as possible.
Click on the Save button after each time you enter hours.
Example: If you worked 2 hours on October 8, type in 2 in the Hours box and click on the Save button.
Below is a conversion chart for minutes to tenths of hours:
| Minutes | Tenths of an Hour |
|---|---|
| 1-2 | 0.0 |
| 3-8 | 0.1 |
| 9-14 | 0.2 |
| 15-20 | 0.3 |
| 21-26 | 0.4 |
| 27-32 | 0.5 |
| 33-38 | 0.6 |
| 39-44 | 0.7 |
| 45-50 | 0.8 |
| 51-56 | 0.9 |
| 57-60 | 1.0 |
**Important – When complete, click on the Submit for Approval button at the bottom of the screen. This submits your time sheet electronically for your Supervisor to approve.
Once you submit your time sheet, you can no longer make changes or add hours. Talk to your supervisor if there is a problem.
To log-out click Exit in the top right corner
For access problems contact the AITS Help Desk at (217) 333-3102. You can also e-mail the AITS Help Desk at servicedeskaits@uillinois.edu