Last updated: 9/27/2022
Unit Heads and Supervisors have a number of HR related responsibilities (hiring, onboarding, training and developing, and supervising employees) for which Library HR provides support and guidance as needed. The following list is not exhaustive, but some of the specific responsibilities include:
- Hiring and onboarding employees:
- Submitting hiring requests to AUL/Director and Budget Group
- Participating in position searches
- Completing new employee Onboarding Checklists
- Conducting new unit employees onboarding
- Reviewing the position description with new employees
- Setting initial goals and review the performance evaluation process with new employees
- Training and developing employees:
- Explaining to employees how to request time off
- Explaining to employees how to submit time sheets or leave reports
- Providing employees with timely information about
- FMLA
- OAE Accommodations
- Support resources
- Identifying appropriate training and professional development opportunities for unit employees
- Providing employees information about library and university policies, including Title IX, Sexual Harassment, and any other Ethics policies.
- Supervision of employees:
- Approving and tracking leave requests
- Assisting with employee remote/hybrid requests
- Completing performance evaluations and setting new goals
- Providing timely and constructive feedback when applicable
- Confirming that position descriptions are accurate and up to date yearly
- Submitting positions for audit reviews to the Budget Group, if/when appropriate
- Delegating non-supervisor responsibilities in a fair, equitable and unbiased manner
- Assuring that university policies are being followed by their employees, including correcting employees if they are not and if necessary, reporting violations.
- Assuring that employee and others are abiding by the union contracts and correcting any issues that may cause union grievances
- Reporting Title IX, Sexual Harassment, and any other Ethic violations
- Reporting injuries and/or property damage
- Completing appropriate PPP (Performance Partnership Program) reports (positive and negative)
- Verifying departing employees complete appropriate separation and offboarding steps, including returning keys and equipment – see Leaving the Library
- HR related duties for non-permanent employees
- Graduate Assistants – Graduate Assistant Overview for Supervisors
- Temporary Employees (Academic hourly, Extra Help, Graduate Hourly, and Student)
-
- Submit requests for funding if/when applicable
- Complete the recruitment/search process
- Request the position(s) in JOYCE
- Train and onboard new hires
- Supervise job duties and provide feedback (positive and constructive feedback as needed)
- End jobs in JOYCE (usually at the end of semesters/academic year)
-
Resources:
- Campus Parking: Rules and Regulations
- Division of Public Safety
- Library Facilities – Key Request Form
- Library Organizational Chart
- Library Policies and Procedures Index
- New Employee Onboarding Checklists
- Office for Access & Equity
- Title IX Office / We Care – Sexual Misconduct Support, Response & Prevention
- Union Contracts