Committees

Academic Professional Peer Review Promotion Advisory Committee

The Academic Professional Peer Review Promotion Advisory Committee (APPRPAC) reviews applications for promotion submitted by Academic Professionals annually and provides their recommendations to the University Librarian. The committee also establishes the initial rank of new Academic Professionals in the Library. More information about the Academic Professional (AP) Promotion program, including eligibility and timelines, is available at the AP Promotion Process page. This committee works closely with Library Human Resources (including the Organization Development & Training Coordinator), which provides administrative oversight of the promotion program.

Membership Details

The Academic Professional (AP) Peer Review Promotion Advisory Committee comprises four Library APs elected at-large by Library APs, and 1 AUL and/or Director appointed by the University Librarian.  Committee members serve 3-year, staggered terms. Only Library APs in Senior Associate or Senior ranks are eligible for election and will have the option of removing their name from the ballot before each election.  All permanent Library APs are eligible to vote.  Visiting APs are not eligible to vote for committee members or serve on the committee. The committee reviews applications submitted by Academic Professionals for promotion annually and provides their recommendations to the University Librarian. All committee members will follow practices that ensure notes, evaluations, correspondence, and conversations are kept confidential.  Committee members will strive at all times to be fair, professional, and unbiased in assessments.  APs who are currently serving on the committee are not eligible to submit applications for promotion.

Additional Committee Information

Note: This committee was preceded by the Academic Professional Promotion Implementation Team (also known as APPIT) and the Task Force to Create a Promotional Path for Academic Professionals in the University Library. Both of these committees have been retired. Information about the AP promotional process itself is available at: http://www.library.illinois.edu/staff/ap-promotional-process-page/

Administrative Council

Description

Charge

The Administrative Council serves as an advisory body to the University Librarian with regard to the promulgation and implementation of standards, regulations and procedures that relate to the general operating policies of the Library and such other advisory functions as may be assigned or delegated to it by the University Librarian. The primary responsibility of the Administrative Council is the day-to-day management of the Library.

Email Address

ac(at)library.illinois.edu

Alma Squad

The Alma Squad Team will continue to work on post-implementation tasks for Alma and the Primo Library Catalog and supply ongoing support for both systems in these areas:
  • Continued maintenance of the Alma system
  • Policy decisions of future configuration setup in Alma
  • Prioritization of ongoing implementation projects
  • Workflow documentation
  • Continued system testing of new monthly releases from Ex Libris
  • Communication to larger Library community about updates to Alma and the Primo Library Catalog
  • Development of training documentation

Charge

Reporting to CAPT, the Alma Squad (ILS Systems Administration Team) will provide the oversight and direct the operation of the Alma and Primo VE systems. The Team will work together to continuously define and configure the functional workflows, tasks, best practices, and services of the Alma/Primo systems. The Team will constantly monitor the upgrades, enhancements, and changes that occur on a monthly basis from Ex Libris. The Team will provide routine communication to the Library of updates and keep documentation up-to-date to Alma/Primo.

Membership Details

Alma Squad, the ILS Systems Administration Team, will include representatives from the various functional areas of the system and continuity from the ILS Implementation Group including: Chair Michael Norman, Discovery Services Librarian and ILS Coordinator Fulfillment Janelle Sander, Patron Services Manager Cherie’ Weible, Head, Central Access Services Acquisitions George Gottschalk, Director of Acquisitions Services Stephanie Baker, Library Information Systems Specialist E-Resources Wendy Shelburne, Electronic Resources Librarian Willy Kries, Electronic Resources Cataloging Specialist Cataloging and Resource Management MJ Han, Head of Acquisitions and Cataloging Services Alisha Taylor, Monographic & Media Cataloging Coordinator Systems Administration Megean Osuchowski, Help Desk Coordinator User Experience John Laskowski, User Experience & Web Strategy Coordinator Communications Heather Murphy, Chief Communications Officer

Awards and Recognition Committee

Charge

To coordinate, promote, and support the Library outstanding recognition and awards program for Library employees. The committee will manage the nomination and selection process for select recognition and awards programs (as determined by the University Librarian and Dean of Libraries). In carrying out its charge, the Awards and Recognition Committee will:
  1. Establish an annual calendar related to nomination and selection of individuals for recognition and awards programs managed by the committee
  2. Establish selection criteria for recognition and awards programs managed by the committee
  3. Establish nomination processes for recognition and awards programs managed by the committee
  4. Administer the recognition and awards programs managed by the committee
  5. Work with the relevant parties (usually the winning nominator(s), the Dean’s Office, and the awardee) to announce the awardee and their accomplishments to the Library community.
  6. Promote awareness among Library faculty and staff of recognition and awards programs at the University
  7. Provide support for the nomination of Library employees for recognition and awards programs at the University level
  8. Maintain webpages and communications associated with the Library awards and recognitions program.
  9. Identify new opportunities for programs aimed at recognizing and rewarding the work of Library faculty, staff, and students, and communicate those opportunities to the University Librarian and Dean of Libraries for review

Membership Details

There should be 7 members on the committee.  Members should be drawn from all categories of permanent Library staff, including faculty, Academic Professionals, and Civil Service, and should include at least one member ex officio, from the Business and Human Resource Service Center (specifically Library HR and/or Organization Development & Training), who typically serves as chair. Typically, there is a two consecutive term limit.

Related Information

Budget Group

Charge

The Budget Group is responsible for reviewing and recommending to the Dean for approval in the following areas:
  • hiring requests for Civil Service positions,
  • funding requests for civil service audit (pre or post audit)
  • funding requests for non–permanent hourly positions wages*
  • yearly budget requests for Preprofessional Graduate Assistant (PGA) positions
  • yearly budget requests for summer graduate hourly positions
  • yearly budget requests for non-permanent hourly wages (formerly known as the student budget)
  • One-off funding request for special or unique things such as:
    • Event Sponsorship
    • One-time event programing
    • Additional conference travel expenses
*Units that have available funding such as grant, endowment, or income dollars, do not have to submit requests. Funds may be approved to individuals/units upon the Dean’s discretion outside of this review process. Approximate timeline for yearly requests:
January P/GA proposals due first week; decisions due by end of month
Call for Wage Budget Request  - due by the end of February
February Budget Group - Fund Request reminder
Wage Budget Request - due by end of February
March Wage Budget Decisions due by early April
April
May
June Wrap up current FY
July New Fiscal year begins
August
September
October
November FY2X - Call for P/GA Requests out by Thanksgiving - due early January
December FY2X - Reminder about P/GA Requests due early January
Rolling submission Civil Service Hiring Requests
Rolling submission Civil Service Audit Funding Requests
Rolling submission Hourly/Temporary position funding requests
Rolling submission Funding Requests 

Membership Details

Group Composition – the Dean, the AULs, the Executive Committee’s Vice Chair, a member of the Administrative Council (identified by that body) and the Assistant Dean of Business and Human Resources (serving as chair).

Meeting Details

Meeting Schedule – Monthly or as needed FY 2025 July 17, 2024 August 20, 2024 September 18, 2024 October 16, 2024 November 20, 2024 December 18, 2024 January 15, 2025 February 19, 2025 March 19, 2025 April 16, 2025 May 21, 2025 June 18,2025

Resources

  • Process for requesting positions
  1. Unit Head - complete the "New or Replacement Position Request Form"
  2. Submit the request form and a copy of the job description to the Chair of the Budget Group
  3. The Chair of the Budget Group will send an email confirmation and add the request to the next Budget Group agenda. (The list of meeting dates are found on the Budget Group website:  https://www.library.illinois.edu/committees/committees/budget-group/).
  4. After the Budget Group meeting, the Chair of the Budget Group will notify the submitter of the request about the status of their request.
Note – requests might be held for consideration at a later time.  
  • Process for Requesting Job Audit
  1. Unit Head - complete the "Job Audit Request Form"
  2. Submit the request form and a copy of the original and updated job description to the Chair of the Budget Group
  3. The Chair of the Budget Group will send an email confirmation and add the request to the next Budget Group agenda. (The list of meeting dates are found on the Budget Group website:  https://www.library.illinois.edu/committees/committees/budget-group/).
  4. After the Budget Group meeting, the Chair of the Budget Group will notify the submitter of the request about the status of their request.
 

Bylaws Committee

The Committee consists of three members elected at-large from the faculty. Members serve a three-year staggered term with a new member elected annually, replacing the member whose term has expired. Members may be elected for two successive terms. The person with the longest tenure on the Committee shall serve as chair.

Charge

The Bylaws Committee reviews the language and form of proposed amendments to the bylaws and assures that substantive review of the content of such proposed amendments is made by other appropriate committees or officers. The Bylaws Committee may also regularly review the bylaws and recommend appropriate amendments to the Faculty.

Related Documents

Collection Development Committee

Charge

The Collection Development Committee (CDC) is the primary group for deliberations on Library collection policies and advises the AUL for Collections. All issues pertaining to the collection, including the materials budget and funding, purchasing and withdrawal procedures, preservation, and matters pertaining to the acquisition of and access to all forms of information are considered by the CDC.

Membership Details

The Committee is chaired by the AUL for Collections. Membership includes representatives elected from within the following eight divisions: Humanities, Social Sciences, Life Sciences, Physical Sciences, Area Studies, Special Collections, Law, and Central Public Services. The representative from the Technical Services Division is the Acquisitions Librarian. The following persons also are members: Library Business Office Manager, AUL for Budget and Planning, Electronic Resources Librarian, Preservation Librarian, Undergraduate Librarian, and Head of Access Services. Elected members serve two year staggered terms. In addition, to broaden the knowledge base about the work of collection development, two non-voting interns selected from among tenure-track faculty are chosen for one-year appointments. Intern positions are advertised annually, and appointment is made by the chair of the CDC.

Content Access Policy & Technology (CAPT)

The charge of CAPT has not changed significantly from its original conception, but it is more encompassing in that it now includes digital production, preservation, and repositories explicitly within its purview.  In addition, the composition of its membership and standing work groups has changed significantly.  The standing work groups are as follows:

Charge

CAPT is charged with developing a forward-looking and overarching vision for effective and innovative user access to Library collections and resources. Its activities are concentrated in these distinct areas:
  • Articulating Library-wide content access priorities,
  • Defining integrated technology-based services and programs that facilitate access to Library collections and resources of all formats,
  • Promoting the use of standard software tools, metadata schema, object formats, data exchange protocols, and preservation strategies to ensure that Illinois’ information resources are sustainable over the long term,
  • Prioritizing, evaluating, and vetting requests for technology design and development projects that facilitate content access and management and which affect multiple units or which require significant support from central units such as IT or CAM, and
  • Appointing, coordinating, and overseeing work groups for specific content access related projects.

Membership Details

Membership in CAPT is by dint of professional responsibilities within the Library. Membership is not representative nor elected. Membership in CAPT will consist of the following twelve people:
  • The two AULs due to their role in resource allocation decisions for the Library and to ensure a broad perspective outside of just Technical Services and Information Technology.
    • Tom Teper, AUL for Collections and Technical Services (co-chair)
    • Chris Prom, AUL for Digital Strategies
  • The Director of Library IT  because of the critical role of IT in supporting access systems across the Library.
    • Tracy Tolliver,  Director of Library IT
    • The User Experience Coordinator because supporting end-user needs and usability is a key factor in determining the success of all Library access systems.
      • John Laskowski
  • The chairs from the seven standing work groups because they represent the operational arm of the CAPT committee.  This group may vary as new work group chairs are selected over time.
    • Seth Robbins, Manager Scholarly Commons Repository (chair, Repositories, Preservation and Access)
    • Bill Mischo, Information Systems Research & Development Librarian (chair, Search, Discovery, and Delivery)
    • MJ Han, Head of Content Access Management (chair, Cataloging and Metadata)
    • Wendy Shelburne, Electronic Resources Librarian (chair, Electronic Resources)
    • Eric Kurt, Media Commons Coordinator (chair, Library Emerging and Integrated Technologies Coordination)
    • John Laskowski, User Experience Coordinator (chair, Web)
    • Angela Waarala, Digital Collections Project Manager (chair, Digital Production)

Additional Committee Information

One Year Review

Content Access Policy & Technology (CAPT) is reported to by:

CAPT Catalog and Metadata Working Group

This group, working with the Search, Discovery, and Delivery group, will be responsible for representing the Library and working with CARLI on the integrated library system use and management.
  • Affinity Groups: All groups with the possible exception of the Web group
  • Replaces: Cataloging Work Group
  • Responsible Library Units: Acquisitions and Cataloging Services

Charge

  • he work group is responsible for sustainable policies, procedures, technical systems, and staffing to maintain the Library’s Online Public Access Catalog and similar systems and finding aids used to provide access to the Library’s physical and digital collections.
  • The group ensures conformance to state, national, and international standards.
  • This group also documents and promulgates cataloging, classification, authority control, and holdings policies and principles to all staff charged with maintaining Library records.

Membership Details

Initially chaired by the head of Content Access Management (CAM). Initial rotation after two years. The chair of this work group may be reappointed beyond two years due to their position as the head of the Content Access Management unit. [11 members]

CAPT Catalog and Metadata Working Group Reports to:

Content Access Policy & Technology (CAPT)

CAPT Digital Production

Affinity Groups: Repositories, Preservation, and Access; Cataloging and Metadata Replaces: None Responsible Library Units: Preservation Services -> Digital Preservation/Digital Collections

Charge

The work group is responsible for sustainable policies, procedures, technical systems, and staffing to digitize, format, and describe digital library content for use by the UIUC community and partners. This includes streamlining digitization workflows and developing and conforming to consortial and community standards and best practices.

Rules

  • This group manages in-house and outsourced digitization efforts and coordinates external digitization partnerships involving UIUC Library collections, such as with Google, OCA, and HathiTrust.
  • The group should coordinate with appropriate subject experts on issues related to intellectual property rights and metadata.
  • The selection of content to be digitized must also be coordinated with appropriate subject specialists. [Note: Kyle, at EC’s recommendation, has proposed a special committee be formed to oversee content selection for digitization. Not sure of the status.]

Membership Details

Initially chaired by the Preservation Librarian or the Digital Collections Librarian. Initial rotation after two years. The chair of this work group may be reappointed beyond two years due to their position as a unit head of the Digital Preservation or Digital Collections unit. [8 members]

CAPT Digital Production Reports to:

Content Access Policy & Technology (CAPT)

CAPT Electronic Resources

Affinity Groups: Search, Discovery, and Delivery; Cataloging and Metadata Replaces: None Responsible Library Units: Acquisitions -> Electronic Resources

Charge

The work group is responsible for sustainable policies, procedures, metadata management, and support for technical systems to manage and provide access to licensed and purchased electronic resources, such as electronic journals, e-books, and databases. This group additionally works with users and vendors in troubleshooting access issues and is responsible for gathering statistics.

Rules

  • Acquisition decisions are out of scope, but providing usage and other statistics to assist with these decisions is in scope for the group.
  • This group will also assist with the public services issues related to e-resources, such as instructing patrons in the discovery and use of these resources.

Membership Details

In matters related to e-resources, this group represents and coordinates the actions of Acquisitions, Cataloging, Collections, and Information Technology. Initial rotation after one year. The chair of this work group may be reappointed beyond two years due to their position as the Electronic Resources Librarian [8 members]

CAPT Electronic Resources Reports to:

Content Access Policy & Technology (CAPT)

CAPT Library Emerging and Integrated Technologies Coordination (LEITC)

Affinity Groups: Web; Search, Discovery, and Delivery Replaces: None Responsible Library Units: No single unit in the Library has primary responsibility in this domain

Charge

LEITC is accountable for:
  • Providing a cohesive strategy for advanced technology support in the Library;
  • Aligning advanced technology support operations to improve user experience;
  • Building on core technologies and leveraging campus and Library advanced technologies currently available and in development;
  • Facilitating advancement of shared campus and Library advanced technology initiatives;
  • Serving as the Library’s primary point of contact for campus initiatives to advanced technologies and participating with those initiatives that align with the mission and vision of the Library;
  • Identifies and evaluates trends in emerging and advanced technology;
  • Coordinating communication and engagement opportunities with Library faculty and staff, affiliates, and related committees.

Membership Details

Initially chaired by the lead of the Research Technologies Coordination Working Group. Represented departments or units include Media Commons (MC), IDEA Lab, Library IT, Scholarly Communication and Publishing (SCP), Research Data Service (RDS), and Teaching, Learning, and Academic Support (TLAS).

CAPT Library Emerging and Integrated Technologies Coordination (LEITC) Reports to:

Content Access Policy & Technology (CAPT)

CAPT Repositories, Preservation, and Access

Affinity Groups: Digital Production; Cataloging and Metadata; Search, Discovery, and Delivery Replaces: None Responsible Library Units: Office of Research -> Digital Repository Management Team

Charge

The work group is responsible for sustainable policies, procedures, technical systems, and staffing to manage, curate, preserve, and make accessible digital library content for use by the UIUC community and partners for the long term. This includes selecting, implementing, and managing digital preservation, repository, and access systems.

Rules

  • This group is responsible for the Medusa Repository Services suite including the Collection Registry, Digital Library, and Illinois Data Bank, and other systems that support local digital preservation and access services.
  • Secondarily, this group is also responsible for the development and maintenance of various repository and access systems related to locally owned and managed digital content, such as IDEALS, Veridian, XTF, etc. This also includes the Vireo electronic theses and dissertation system.
  • In addition, Library participation in consortial implementations of the above or similar systems would also be under the purview of this group, for example the BTAA Geospatial Data Discovery Project.
  • This group consults with the Search, Discover, and Delivery work group on end-user discoverability aspects of the various access and repository systems. This is to ensure that content is indexed and findable in appropriate systems, both locally such as Easy Search or Voyager, and externally like DPLA, WorldCat, or Google.
  • Systems related to the Library’s digital publishing efforts are included in this charge.
  • This group may also offer perspectives on our participation and relationship with systems such as LOCKSS, Portico, DuraSpace, and other collaborative repository and preservation programs.
  • This group should also influence the Library’s web archiving efforts.
  • In addition, this group is responsible for provisioning repository and access systems such that intellectual property (IP) and access rights are maintained and made visible to users.
  • Working with the Web group, this group is also responsible for the usability and accessibility of various repository, preservation, and access systems, including support for mobile devices.

Membership Details

Initially chaired by one of the three members of the Digital Repository Management Leadership Team. Initial rotation after one year. [7 members]

CAPT Repositories, Preservation, and Access Reports to:

Content Access Policy & Technology (CAPT)

CAPT Search, Discovery, and Deliver Working Group

  • This group is responsible for cross-collection, web-scale discovery, currently provided by the locally-developed Easy Search system.
  • This group is also responsible for consulting with the Repositories, Preservation, and Access group on the design and user services aspects of various access systems such as Contentdm, Veridian, etc., especially in regard to how to optimize the discoverability of content in those
  • This group, working with the Cataloging and Metadata group, will be responsible for representing the Library and working with CARLI on the Voyager replacement.
  • This group is responsible for end-user documentation, publicity, and outreach related to Library search, discovery, and access systems.
  • Working with the Staff Development & Training Committee (SDTC), it is also responsible for training Library staff in the use of these systems.
  • Working with the Web group, this group is also responsible for the usability and accessibility of various search, discovery, and delivery systems, including support for mobile devices.
Affinity Groups: Cataloging and Metadata; Electronic Resources; Repositories, Preservation, and Access Replaces: Discovery and Delivery Study Team (DDST), Integrated System Coordinating Committee (ISCC) Responsible Library Units: No single unit in the Library has primary responsibility in this domain.

Charge

  • The work group is responsible for the Library’s search and discovery services, especially those services which cross multiple domains, formats, access systems, or vendor products.
  • This includes policies, procedures, and documentation to optimize discovery and delivery of library content for use by the UIUC community and partners.
  • This also includes selecting, implementing, and managing discovery and delivery systems, and quality assurance practices.

Membership Details

Initially chaired by the Information Systems Research & Development Librarian. Initial rotation after two years. [10 members]

CAPT Search, Discovery, and Deliver Working Group Reports to:

Content Access Policy & Technology (CAPT)

CAPT Web

Charge

The Library’s Framework for Strategic Action adopted in 2015 establishes the principles on which the Library’s web presence shall be maintained. The seven principle reaffirmed in the Framework are addressed below specifically for our web site. Mission-focused: The Library web site has the ability to serve multiple purposes to forward the success of its own and the University’s mission. As the fifth largest library collection in the country, the University Library is an asset to existing members of the University community as well as an attractive enticement to potential faculty (both in and out of the Library), researchers and students. The Library site will embrace this dual role by engaging potential users while continuing to cater to the needs of existing users. Action-oriented: The Library is home to some of the most unique collections and innovative research in academia. We are also housing an unmanageable number of web pages (over 17,000 at last count). We need to commit to centralizing and culling our common content and establish an embargo policy that requires regular review and revision of existing content. This will allow more time, space, and effort to be focused on showcasing what makes the Library more than your average academic library. User-focused: Our user base is vast and dynamic, crossing all demographics of age, experience, income, education, culture, and comfort with technology. The Library site needs to provide a digital crossroads through which all these populations can travel with security of purpose and satisfaction in destination. The site must be inclusive without being common, and meet each user as their level of understanding, respectful of their information needs. Evidence-based: We will utilize Google Analytics and user testing to quantify the levels of success achieved throughout the site, but we will be data-informed rather than data-driven. Content receiving little user attention could require greater exposure to generate interest. The human element will continue to balance against trend lines and survey samples. Inclusive: The goal will be to integrate universal design techniques into our site to such an extent that “accessibility” will stop being seen as a hurdle or a checkpoint to overcome. As in design, so we will integrate content detailing library technologies and services utilized by users with disabilities with content detailing library technologies and services assumed to be used by users without disabilities. While people enjoy being singled-out for accomplishments, they do not enjoy being singled out for such arbitrary things as a disability. Empowering: The Library web site will be future-facing. The groundwork for this is accomplished through three avenues: 1. Continual technical exploration and expansion of what can be supported in our WordPress environment; 2. Commitment to an iterative progression through our pages ensuring regular assessment and revision of our content and its presentation; 3. Strategic creation and storage of content aimed at centralizing commonalities whenever possible. Leading: In the Age of Google users have information at their fingertips but lack the tools to convert information into knowledge. Context and authority are the missing pieces in that equation and the Library specializes in both.  By focusing our efforts on emphasizing the difference between information and knowledge, and instilling in our users a respect for critical analysis of information, the Library will continue to underscore its relevance in society. The Group consists of nine members including five appointed members based on their roles within the Library. The four remaining members will be selected by CAPT from faculty, academic professionals, and civil service employees who respond to an email requesting volunteers.  Volunteers will be asked to submit a statement on why they wish to serve on the working group. Consideration in selection will be based on these statements as well as CAPT’s desire to provide a broad overview of different Library units, collections, and user needs. Members will serve 2-year terms. Volunteer members may serve two consecutive terms. Appointed members’ number of consecutive terms are not limited due to critical, professional expertise.

Membership Details

The Group consists of nine members including five appointed members based on their roles within the Library. The four remaining members will be selected by CAPT from faculty, academic professionals, and civil service employees who respond to an email requesting volunteers.  Volunteers will be asked to submit a statement on why they wish to serve on the working group. Consideration in selection will be based on these statements as well as CAPT’s desire to provide a broad overview of different Library units, collections, and user needs. Members will serve 2-year terms. Volunteer members may serve two consecutive terms. Appointed members’ number of consecutive terms are not limited due to critical, professional expertise. The UX and Web Strategy Coordinator chairs the Working Group.

CAPT Web Reports to:

Content Access Policy & Technology (CAPT)

DEIA Advisory Committee (DAC)

University Library Diversity, Equity, Inclusion, and Accessibility Advisory Committee (DAC) 

In alignment with the mission and vision of the University Library, the DEIA Advisory Committee (DAC) holds the critical responsibility of championing awareness, dialogue, and actionable steps concerning diversity, equity, inclusion, and accessibility within our library community.  The University Library organizes it’s DEIA initiatives into six pillars: accessibility; collections; outreach & engagement; recruitment & retention; research & scholarship; and, training & development.  Consequently, DAC will provide guidance to the Director of DEIA and Senior Administration on optimal strategies to foster and fortify a culture that advances our collective mission on Diversity, Equity, Inclusion, Accessibility.

CHARGE

The University Library DEIA Advisory Committee shall carry out its mission and fulfill its purpose by:
  • Regularly assessing the Library's progress toward DEIA goals.
  • Advising library leadership on policy changes, program development, and strategic planning to advance DEIA.
  • Providing support to library units/departments seeking to address DEIA issues within their domains.
  • Collaborating with campus partners and external organizations to leverage resources, establish best practices, and coalition build.
  • Encouraging open dialogue and engagement with all library stakeholders, fostering a culture of respect and inclusivity.
 

MEMBERSHIP

The Committee will include members appointed by the University Librarian, with the advice of the Executive Committee, based on their roles within the Library, as well as volunteers.  Committee members will include:
  • Director of DEIA
  • User Experience and Web Strategy Coordinator
  • A representative from the Collections Development Committee
  • A representative from Library Assessment
  • A representative from Library HR
  • A representative from Research & Pub Committee
  Additionally, three open-rank volunteers will be appointed by the University Librarian, Director of DEIA, or the Executive Committee to represent special concerns/projects.  Members will serve 2-year terms.  Volunteer members may serve two consecutive terms.  Appointed members’ number of consecutive terms are not limited due to critical, professional expertise.  The Chair is elected annually by the voting members of the Committee.  Student employees of the University Library are also eligible to serve one academic year term (September through May) with prior approval from their supervisors.  Student members will be compensated for attending the monthly meeting (one hour per month) under their existing appointment and in agreement with their supervisors.

Diversity Residency Advisory Committee

Charge

The Residency Advisory Committee (RAC) will be charged with implementing and providing guidance for the residency program; including, but not limited to: establishing goals and objectives for the residents, monitoring the timeline for the residency, and evaluating the program to ensure that outcomes are objectives are reached.  The RAC will be charged with hiring three early-career librarians – 0 to 4yrs removed from LIS degree completion – who identify as Black, Indigenous, and Persons of Color (BIPOC) to three-year appointments beginning in August 2022, concluding in August 2025.  While the residents will be hired from term appointments, there may be potential for them to be hired for tenure-track positions based on fit and need of the organization. The RAC will serve from December 2021 to August 2025 and will conclude with a final reports and recommendations to the Library Executive Committee. The RAC has the following responsibilities:
  1. Providing recommendations for training and facilitating professional development for residents, centered around current evaluative criteria including DEIA
  2. Identifying and recommending DEIA learning opportunities and events
  3. Work with library HR to create necessary template language for use position description concerning the appointment
  4. Create a repository of information from similar programs and initiatives from benchmark institutions
  5. Create a yearly timeline for the residency program
  6. Recruit and train Library mentors
  7. Create training materials for library mentors in mentoring diverse candidates, including list of responsibilities
  8. Create training for host units and supervisors
  9. Work with library HR to create onboarding materials for residents
  10. Create and administer program assessment measures, working with the Assessment Librarian
  11. Oversee the Residency program and carry out the regular scheduling and of program components
  12. Communicate with Library Administration and the Library as a whole regarding program development and activities.
The team will work closely with others in the Library working in relevant areas (e.g. Library Assessment and Organizational Development and Training) and may periodically charge sub-teams to work in areas

Membership Details

Membership will include the residency coordinator, a faculty member from the School of Information Sciences, a representative from human resources or related function (such as the Equal Employment Office, etc.) and a minimum of three members from the faculty at large.  Here are proposed members for the RAC:
  • Victor Jones (Director of DEIA – Chair, Residency Coordinator)
  • Atoma Batoma (African Studies Librarian)
  • Chris Wiley (Physical Sciences and Engineering RDS Librarian)
  • Clara Chu (Director, Mortensen Center)
  • Kelli Trei (Biosciences Librarian)
  • Mara Thacker (South Asian Studies Librarian, Global Popular Culture Librarian)
  • Sara Benson (Copyright Librarian)

Previous Members:

  • Sarah Park Dahlen (Assoc. Professor, iSchool at Illinois)
  • Kathryn LaBarre (Assoc. Professor, iSchool at Illinois)

Equal Employment Opportunity Officer(s) in the Library

Charge

Since equal employment opportunity is a commitment made by the University, the Library EEO Officer(s) must follow the guidelines set by the University. From the guidelines:

“The equal employment opportunity officer (EEOO) is at the college/administrative unit level and is charged with oversight responsibilities of ensuring the search process is applied consistently with the University’s affirmative action plan and implementing diversity initiatives for faculty and staff across the college/administrative unit are implemented. In academic colleges, the EEOO must be a tenured faculty member; in administrative units, the EEOO must be a senior administrator. The EEO vice chair will assist with the responsibilities listed for the EEOO and should be a senior administrator with significant human resources and search expertise. The college/administrative unit may also appoint assistant EEO vice chairs who assist with the EEOO/vice chair role. These roles are appointed by the dean/executive officer of the college/administrative unit and can be submitted to the Office for Access and Equity by sending an email to accessandequity@illinois.edu.”

  • Within the Library the EEO ffficer(s) has the responsibility to review the job descriptions to ensure that the requirements do not cause exclusion of candidates from protected classes. The EEO officer(s) should use documentation provided by the chair of the Search Committee to review procedures followed by the Search Committee and to ensure that all EEO guidelines and procedures have been met.
  • The EEOO for the Library is also the Executive Committee (EC) Search Liaison, in this role the Search Liaison functions as a go-between with EC, search committees, Faculty and AP Search Coordinator , and the EEO Vice-Chair, to assist with the progression of the search.

EEOO duties include:

  • Monitoring the search and selection procedures to ensure equal opportunity.
  • Reviewing all goals and timetables, particularly of those units where the proportions of designated classes in the unit fall substantially below the proportion of designated classes in the field or category.
  • Assisting units in developing affirmative action recruitment plans.
  • Reviewing the Summary Form for Proposed Academic Appointments:
    • Carefully review the AA Summary form. Remember that when the Office of Affirmative Action receives this form, the appointment has already been made.
    • The EEO chair is responsible for questioning the search committee members if he/she finds anything unusual or wrong with the search process.
    • The AA Summary form includes a checklist on the reverse side that lists information that the EEO chair should review.
  • Performing other duties that may be assigned to aid affirmative action and equal employment opportunity objectives.

Search Liaison duties include:

  • Keeping documentation up to date of current searches and search committee make-ups in the EC folder.
  • Meeting regrually with the Faculty and AP Search Coordinator , the EEO Vice-Chair, and other relevant parties to stay up to date on various open searches.
  • Being available to chairs or other committee members to provide comments from EC on search description and generally answer questions about a particular search and will bring information back to EC as needed.

Officer Details

EEO Officer/EC Search Liaison: In academic colleges, the EEOO must be a tenured faculty member. In the Library the EEOO/EC Search Liaison is a current member of Library EC. Vice-Chair: In academic colleges the vice-chair should be a senior administrator with significant human resources and search expertise. Assistant Vice-Chair: Assistant vice-chairs may be appointed who are tenured faculty or senior administrators who assist with the EEOO/vice chair role. These roles are appointed by the Dean (in consultation with the Executive Committee) and can be submitted to the Office for Access and Equity by sending an email to accessandequity@illinois.edu.

Executive Committee

Description

Composition

The Committee is comprised of eight elected members of the Faculty, with no more than two elected from any one division who serve a two-year term.  The University Librarian is an ex-officio member of the Executive Committee.  The University Librarian serves as its chairperson.

Email Address

ec(at)library.illinois.edu

Charge

The Executive Committee is the principal advisory body to the University Librarian.  It advises the University Librarian on the formulation and execution of Library-wide policy, including but not limited to:
  1. creation and appointment of library-wide committees, and plans for implementation of Committee recommendations;
  2. selection of priorities to be reflected in the Library’s budget;
  3. proposal of library-wide program initiatives and policy changes;
  4. recruitment and selection of Library Faculty.
B.  The Executive Committee advises the University Librarian on the appointment, both temporary and permanent, of the Staff Directors. C.  The Executive Committee, as stipulated in Article VI, part e of the Statutes, advises the Chancellor on an annual basis regarding the reappointment of the University Librarian.  On the occasion of the University Librarian’s five-year evaluation, it also works with the Library Committee of the Campus Senate to prepare for the approval of the Library Faculty a plan for conducting this evaluation. D.  One member is elected annually as vice-chair of the Executive Committee and the Library Faculty.  Duties include chairing sessions of the Executive Committee and faculty meetings in the absence of the University  Librarian, and serving as chair of the Executive Committee when the elected members meet to discuss the reappointment of the University Librarian or to plan or conduct the 5-year evaluation of the University Librarian. E.  One member is elected annually to serve as secretary of the Executive Committee.  Duties include providing agendas and minutes for Executive Committee sessions, and  aiding the chair and vice-chair as needed.

Related Documents

Executive Committee is reported to by:

Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force

The Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force consists of representation from a broad range of Library committees and units integral to efforts to support and advance diversity and inclusion within the Library in the context of our surrounding community. A joint task force proposed by the chairs of the Diversity Committee and Organizational Development and Training Advisory Committee with other stakeholders would also include individual employees with experience leading or contributing to DEIA efforts or related fields such as human rights, advocacy, and social justice, social work, organization change, etc. Due to the task force’s size, we consider appointing a coordinator to help with logistics such as scheduling meetings, tracking action items, and helping the task force chair(s).

Charge

The Diversity, Equity, Inclusion, and Accessibility Task Force, in concert with the Dean of Libraries and University Librarian, has the following responsibilities:

  • Develop specific goals and objectives that support an established DEIA vision,
  • Identify activities and opportunities to further diversity, equity, inclusion, and accessibility work within the Library while keeping in mind the context of the broader community,
  • Review and recommend practices or processes to help the Library remove barriers to DEIA,
  • Serve as an advisory body to the planned Associate Director of DEIA position (depending on timing, see the section below on duration of the task force for more details).

Duration of Task Force & relationship to planned Associate Director of DEIA position

As this is a task force, we envision its work is finished within a two-year timeframe. If the Library hires an Associate Director of DEIA before the task force completes its work, we recommend that the Associate Director join the task force. As the task force concludes, the task force should advise on creating an advisory committee in consultation with the Associate Director and the Dean of Libraries and University Librarian.

Specific goals & timeline

Year 1
  • Develop and implement a communication plan for obtaining input as broadly as possible from Library employees about DEIA needs and suggestions (such as via listening sessions, survey, etc.) and updating Library employees of the DEIA tasks force’s progress (a website is recommended).
  • Identify a method(s) to measure the impact of the Task Force’s work with improving DEIA in the Library.
  • Review past efforts, especially the ClimateQUAL Implementation Team Final Report, to identify any pertinent information and recommendations that may be useful to pursue.
  • Summarize the specific needs, challenges, and opportunities for improving DEIA within the Library
  • Identify, vet, and make a recommendation to Library leadership for a consultant who specializes in DEIA work to provide training, facilitation, and consultation to the Library on its specific needs, challenges, and opportunities for improving DEIA[1].
  • Draft a DEIA vision statement, which includes our Library’s definition of ‘diversity, ‘equity,’ ‘inclusion,’ and ‘accessibility’ to support the development of a shared language and understanding across the organization.
  • Provide a one-year report of progress and next steps.
Year 2
  • Follow through on recommendations and actions resulting from the one-year report of progress and next steps.
  • Propose methods to raise awareness that every individual in the Library is responsible for creating a respectful, civil, and inclusive environment.
  • Develop a process for existing Library committees (and efforts within Library units) to better coordinate and share information and events that support DEIA.
  • Review and recommend practices and processes that help the Library improve DEIA efforts (for example, how processes relating to hiring, onboarding, performance management, and career development can be updated or changed to better support DEIA in the Library).
  • Develop a two-year final report of the task force’s activities and future recommendations, which can be used to sustain the progress of DEIA in the Library by informing the work of the planned Associate Director of DEIA.

Expectations for task force members are that each would:

  • Share information w committees and/or units they represent (see above section)
  • Provide input based on their experiences and expertise relating to DEIA work
  • Attend meetings and possibly volunteer to handle tasks for the task force between meetings
  • Contribute actively to the task force’s work in meeting its goals

In addition to the above, the Chair(s) would be responsible for

  • Organizing and facilitating meetings (or delegate to an appointed coordinator as needed)
  • Liaising with any consultants engaged via the Task Force as part of this process
  • Presenting information to the Library, if applicable
  • Briefing the planned Associate Director of DEIA on the background and progress of the DEIA Task Force to get them up to speed and ready to join the Task Force

Disclosure

Because topics of race, power, and privilege can become emotionally charged, it is essential to begin by creating a safe and healthy environment for dialog and learning. The specific intent for bringing a consultant who specializes in DEIA work into the Library is to leverage their professional expertise in helping us create this environment and help employees work through the discomfort that accompanies recognizing and combatting internal bias, unlearning stereotypes, and changing attitudes and behavior without defensiveness—which is critical to creating a more inclusive and welcoming organizational climate.  In addition to this primary facilitation and training role, the consultant may provide insight into other needs, challenges, or opportunities for improving DEIA at the Library.

Related Documents

Additional Committee Information

[collapse-pane title="Current Member Bios"] [collapse-pane title="Chris Prom (he/his)"] Title: Associate Dean for Digital Strategies Department: Library Administration Email: prom@illinois.edu DEIA Interest:  Identifying and mitigating barriers to DEAI in the Library. Developing, modeling (and supporting others in modeling) leadership and followership practices that support inclusive organizational practices and working cultures. Bio: I grew up in rural Wisconsin and attended Marquette University, where I majored in History and Philosophy. I live in Champaign with my wife, Linda.  We moved here in 1994, so I could enter the Ph.D. program in History, and we lived in both York, England, and Dundee Scotland for extended periods of time—my area of history was British social and labor history.  Linda and I have three children, Andy (22), Grace (19), and Molly (18), and we’ll be empty nesters this fall, leaving aside the three cats who like to make appearances during zoom meetings!  I enjoy woodworking, gardening, and other home projects, as well as taking long walks around town. In addition, I’m a (very) amateur winemaker, a member of Hessel Park Church in Champaign, and some other community organizations.  My work in the Library focuses on building effective teams and helping identify and support effective digital services like the Library and University navigate some difficult new territory.  I’m trying to learn how to approach every situation with an open, transparent, and empathetic mindset. Team: Communications; Consultancy Support [endcollapse-pane] [collapse-pane title="DoMonique Arnold"] Title: Librarian at University High School Library Department: University of Illinois Laboratory High School Email: darnold2@illinois.edu DEIA Interest: Dialogue facilitation, education in DEIA in general, universal design for learning Bio: My passion for diversity and equity really started when I worked for the YWCA of the University of Illinois. We had a great mission statement: “The YWCA is dedicated to eliminating racism, empowering women, and promoting peace, justice, freedom, and dignity for all.” So that has really informed my current views. As my dedication towards social justice has blossomed, it strikes me how true that is and how important it is to work towards equity for all marginalized identities. I had the opportunity to think more critically and deeply about DEIA in my role as an instructor for both the EPSY program (the Intergroup dialogue) at the University of Illinois and my work with IRISE and the college of Engineering. Team: Past Efforts Review Team [endcollapse-pane] [collapse-pane title="Lauren Phegley (she/her)"] Title: Graduate Assistant Department: Research Data Service Email: lphegl2@illinois.edu DEIA Interest: Universal design for online resources, equality in the data lifecycle, intersectionality, and the power dynamics of resource access. Bio: First-year Library and Information Science student, focusing on research data management, data science, and data curation. I have a bachelor's in sociology/criminal justice from North Central College in Naperville, IL. My passion is the intersection of data management and criminal justice, specifically regarding human rights atrocities. I enjoy cooking, baking, reading literary fiction and graphic novels, and exploring the outdoors. Team: Assessment Committee [endcollapse-pane] [collapse-pane title="Jake MacGregor"] Title: Organization Development and Training Coordinator Department: The Library Business & Human Resources Service Center (BHRSC) Email: jdmac@illinois.edu DEIA Interest: Organizational justice, including fairness and equity in processes, policies, procedures, and interactions; universal design and access Bio: I’ve worked for UIUC starting as an undergrad hourly. Quickly, I gravitated towards team development, project management, facilitation, and training areas. I spent 12+ years developing several teams & overhauling processes in other campus departments, and taking on voluntary roles supporting fair search/hiring practices and inclusive workplace cultures. I received an EdM in Human Resources Development and began working at the University Library as the Organization Development & Training Coordinator in 2018. Team: Past Efforts Review Team, Consultancy Support Team [endcollapse-pane] [collapse-pane title="Jen-Chien Yu (Jen)"] Title: Director of Library Assessment Department: Library Assessment (reports to the Director of Teaching & Learning) DEIA Interest: Lead transformative change informed by data and evidence that can strengthen the organization, the people within it, and the communities we serve. As a mom of mixed ethnicities and religious beliefs children, I also have a deep personal interest and commitment to DEIA. Bio: I am originally from Taiwan. I came to the U.S. for library school (University of Pittsburgh) and settled down in the Midwest. I joined the University Library in 2012 and have been doing all things assessment. Before that, I was an Electronic Information Services Librarian/Data Specialist/Assessment Librarian at Miami University, Oxford, Ohio. I call myself a “data waitress” - proudly serving data since 2001. Team: Assessment Team, Consultancy Support Team [endcollapse-pane] [collapse-pane title="Elisabeth Paulus (she/hers)"] Title: Library Specialist Department: Ricker Library of Architecture and Art DEIA Interest: I’m most interested in equity in hiring and talent retention and retention of marginalized students. I am responsible for hiring and supervising Ricker’s undergrad SAs. I also manage Ricker’s social media and am interested in elevating marginalized voices. Bio: I’m a local who graduated with a BA in 2008 from UIUC. I worked at the Urbana Public Library as a circulation clerk and information specialist for 8 years before working the deep nights (until 2:30 am) at the Funk ACES Library for about 3 years. I’ve been at Ricker since September 2019. Before coming to Ricker, I was also the Director of ReStart at Orphans Treasure Box. OTB is a non-profit used bookstore in Champaign that sells online to support orphan initiatives worldwide, at-risk youth locally, and adoption grants for special needs children. ReStart is a program that sets aside jobs in the business for homeless, single parents. Team: Vision Statement Team [endcollapse-pane] [collapse-pane title="JJ Pionke"] Title: Applied Health Sciences Librarian Department: Social Sciences, Health, and Education Library DEIA Interest: Anything to do with disability and accessibility. This is the aim of my research, as well as the bulk of my service work. I have a strong interest in retention and the improvement of working conditions for people with disabilities. Bio: Before becoming a librarian, I was an adjunct professor of English at two community colleges in the Chicago area. After 10 years of doing that, I went back to school for librarianship. I got my MSI from the University of Michigan, and the rest is history. I just had my 5th anniversary at UIUC (how did that happen). I generally enforce a strict work-life rule so that I have downtime. During my downtime, I play video games, watch movies, play with my Maine Coons, and read for fun, of course. Team: Assessment Team [endcollapse-pane] [collapse-pane title="Jessica Ballard"] Title: Archivist of Multicultural Collections and Services Department: University Archives DEIA Interest: Collection development, especially with underrepresented groups, policies, outreach, and building trust. Bio: I was born and raised in Los Angeles. I graduated from St. Olaf College with a BA in History and American Racial and Multicultural Studies. I received a dual master's in History and Library Science from Indiana University. In 2017 I came to UIUC as an archive resident and started my current position in March 2020. I work with the cultural centers, student organizations, the Vice Chancellor’s Office of Equity Diversity and Inclusion, and occasionally collaborate with community organizations. I’ve worked in both museum and special collection settings. Archives have become a perfect fit for me as it covers my passion for history and research. In a non-pandemic world, I enjoy attending performances at Krannert, visiting museums, salsa dancing, reading and watching historical fiction, and gathering with people over a meal. Team: Consultancy Support Team [endcollapse-pane] [collapse-pane title="Heather Murphy"] Title: Chief Communications Officer Department: Administration Email: hmurphy@illinois.edu DEIA Interest: I hope to utilize my role as the Library’s CCO to support and advance our DEIA efforts internally and externally. My mother is from Vietnam, and my father is of English-German descent; my son (17) and daughter (14) are a quarter Vietnamese. I want to see a kinder world for them and everyone—no matter their ethnicity. Bio: I’ve lived in Illinois all my life—in Champaign-Urbana since 1994. I am a UIUC alumna and have been in marketing and communications for 25 years (with stints at a hardware/software distributor, a local tech company, and safety certification board). I’ve been at the Library since 2008. When I have time, I love traveling, reading, baking, rollerblading, crochet, jigsaw puzzles, and spin classes. Team: Communication Team; Vision Statement Team [endcollapse-pane] [collapse-pane title="Zoe Revell"] Title: Library Operations Associate Department: Organizational Development and Training/Business Information Services DEIA Interest: Help our organization achieve the benefits of diversity by being inclusive in recruiting, hiring, retention. Also, creating equity by having an environment that employees feel safe, accepted, and valued and have equal opportunities to grow and succeed. Bio: Professional development and training, reference, library administration and management. Team: Consultancy Support Team; Past Effort Review Team [endcollapse-pane] [collapse-pane title="Geogre E Gottschalk"] Title: Director of Acquisitions Department: Acquisitions & Cataloging Services DEIA Interest: I want to live in a world where we take DEIA seriously before tragic deaths occur, such as George Floyd, Breonna Taylor, and so many others. I want to work in an institution where senior administrators do not wring their hands and try and figure out why American Indians want to be treated with dignity and respect as everyone else. Instead, I want to contribute to a Library where we are all excited and invited to work for a unified vision of service to the University, to the State of Illinois and to sustain the global research infrastructure, and to do so in an environment that values all contributions of all employees, regardless of employee classification. Bio: I have lived in Oklahoma, Massachusetts, and Illinois. I have worked in fast food, retail, as a student worker for the University of Oklahoma Honors College and University Press, as a health insurance claims processor, a Jewish federation fundraising database specialist, a tape transcriptionist, a HUD contractor loan specialist, and in libraries. I love watching stand-up comedy specials because I believe comedians are some of the strongest advocates and defenders of free speech and open discourse. Team: Assessment Team [endcollapse-pane] [collapse-pane title="Sylvia Figueroa Ortiz"] Title: Graduate Assistant Department: Undergraduate Library Email: sylviaf2@illinois.edu DEIA Interest: I want academic libraries to create services and practices that are culturally inclusive. Bio: I was born and raised in San Juan, Puerto Rico. I have lived in Scotland, Massachusetts, and Illinois. Before coming to UIUC, I worked as a secondary school language teacher. I hold a master’s in Applied Linguistics. Team: Consultancy Support Team [endcollapse-pane] [endcollapse-pane]

Meeting Details

Time commitment will be determined by the task force members but will minimally include monthly meetings.

Library Council Implementation Team

This task force was created as recommended by the final report of the  Inclusion in Governance Task Force‘s and builds upon work initially started by that body.

Charge

The Library Council Implementation Team is charged with following up on recommendations from the Inclusion in Governance Task Force to form a new Library Council meant to replace and/or subsume the existing Administrative Council (AC). Per the report, the recommendations were as follows: Charge a task force composed of Library Civil Service, Academic Professionals, and Faculty to draft a new AC. This task force will need to address the following specifics:
  • The current charge addresses AC’s advisory goal in “the promulgation and implementation of standards, regulations and procedures that relate to the general operating policies of the Library.”
  • Work with the Library Executive Committee to
    • Clarify areas of responsibility;
    • Reconcile the role of Divisions and Division Coordinators in AC;
    • Identify areas of potential overlap;
    • Consider procedures for meeting in joint session should doing so be occasionally advantageous to the University Library;
  • Explore innovative ways to solicit agenda items and continuous feedback to incorporate and deliberate on AC from Library employees.
  • Number and allocation of seats including the following classifications:
    • Library faculty;
    • Academic and Civil Service Professionals;
    • Civil Service employees.
    • Create a role for a graduate assistant representative.
  • Election process.
    • Term limits;
    • Restrictions on eligibility (visiting positions, rank or years of service, etc.);
  • Consider the role and make-up of Council officers;
  • Consider the role of ex-officio members.
The proposal which will address the logistics of implementing the new Library Council, will be submitted to the Library Executive Committee by Monday, July 18th for discussion at the Monday, July 25th EC meeting which will include representatives from the Library Staff Support Committee and the Committee of Academic and Civil Service Professionals. The logistics will include recommendations for how to implement a vote, inclusive of all employment classifications and ranks within the library, on whether to approve the proposal for a Library Council. The logistics would also address how the results of the vote would be translated into instructions to relevant bylaws or other governing document revisions.  The goal is that the new Library Council be charged and active in the 2022-2023 Academic Year.

Reports

Library Council Implementation Team Reports to:

Executive Committee

Marshall Gallery Task Force

Charge

The Marshall Gallery Task Force is charged with: 1) implementing short-term, non-permanent improvements to the space in time for fall 2022 semester. For short term adjustments, it is important for the group to confer as much as possible with stakeholders, especially in units within the Main Library that may be affected, and ensure adjustments do not interfere with other library operations. 2) making preliminary recommendations for longer-term changes in a report to be submitted by December 15th, 2022. In developing this report, the group should investigate options for updating the Marshall Gallery space to address the needs articulated in the bullets below, in consultation with colleagues in the Main Library and other Library Units, with feedback from Library users. The team should constitute and consult with an advisory group, and incorporate other Library-wide feedback mechanisms. The group’s final report should include outcomes which speak to the following:
  • Articulation of a vision and purpose for the space which is inclusive of the diversity of individuals who have participated in and contributed to University and Library history, as well as reflective of the rich cultures, backgrounds, and identities of individuals who are part of today’s campus and community;
  • Recommendations for how the space can contribute towards improved wayfinding for the Main Library building;
  • Articulation of a broad list of activities the space could support, which are in alignment with the vision for the space;
  • Identification of any environmental or logistical issues with the space which impair or could impair use, such as acoustics, temperature control, etc.
  • Recommendations for a longer-term management plan for the space, including identifying a unit or team to manage, book, and keep the space updated to meet day-to- day needs;
  • Finally, the task force should consider how strategic decisions about the space will be collaboratively designed and updated over subsequent years, to ensure that both the vision itself and its application remain relevant to the Library and campus life

Marshall Gallery Task Force Reports to:

Executive Committee

Specialized Faculty Task Force

Although a 2015 task force investigated what role “specialized faculty” (non–tenure system) might play within the University Library, it has gone largely unimplemented. Nevertheless, in response to special administrative circumstances, individuals have been appointed to positions as specialized faculty, as the State Universities Civil Service System (SUCSS) has revised the criteria for administrative (Academic Professional) positions that can be exempted from the civil service system in 2018. However, the University Library bylaws and other documentation and processes do not currently meet campus requirements for inclusion of specialized faculty, including clear definitions, roles or expectations.
 The Specialized Faculty Task Force is charged to do the preliminary work necessary for the University Library to be in compliance with campus standards and lay the groundwork for a subsequent broader discussion within the Library. The Specialized Faculty Task Force will work on identifying gaps in Library documentation regarding the function of Specialized Faculty, discussing and soliciting feedback from appropriate committees and investigating the need for any new documentation concerning these roles. The duration of the Task Force is February 2023 – June 1, 2023. Tasks:
  1. Review existing Campus and Library documentation regarding Specialized Faculty, such as:
    1. Current Statutes language on the definitions (Article II, Section 3 a) and rights (Article II Section 3 b and Article III Section 2 b) of tenure and non-tenure system faculty
    2. Communications 25 & 26
    3. Library Roles on Policies and Procedures page:
      1. Distinction Between Faculty, Academic Professional, and Staff Positions
      2. Distinctions in Expectations and Responsibilities between Senior Library Specialist, Library Operations Associate, Academic Professional, and Library Faculty Positions
    4. Relevant University of Illinois System Statutes or Bylaws
    5. Other relevant documents
  2. Review roles and responsibilities for the use of specialized faculty in the Library, and identify gaps or areas of work in Library documentation including but not limited to:
    1. Library Bylaws
    2. Promotion
    3. Nominations, Elections, and Voting Procedures
    4. Define the kinds of positions in the Library that would utilize “specialized” faculty
Outcomes:
  1. Identify appropriate committees and/or groups to address these gaps.
  2. Identify steps including what additional group (or groups) to recommend the Executive Committee formally commissions.
Reports

Specialized Faculty Task Force Reports to:

Executive Committee

Student-Focused Spaces Task Force

The Team will:
  • Be guided by the Library’s Diversity, Equity, Inclusion and Accessibility vision and consider the broadest range ofdiverse student needs
  • Design, develop, and conduct assessment and user experience studies to regularly and consistently solicit student feedback across library spaces
  • Collect, analyze, and recommend standards for quantitative data about space usage, such as gate counts, head counts, and related analytics on the types of space use.
  • Collaborate, share data, and partner on studies with related teams, such as the Reference Management Team and Outreach and Engagement Committee
  • Regularly communicate assessment/user experience findings and data within the library as well as with students and stakeholders
  • Discuss the impact of proposed changes on all users of the Library with internal stakeholders, and make recommendations for how to expand findings to other user groups and other user spaces
  • Collaborate with unit heads and library policing-making bodies to consider any recommended policy changes based on study data.

Charge

The Library Student-Focused Spaces Team is charged with ensuring that student-focused spaces across the University Library align with the expectations and needs of the student body, the mission of the Library, and campus strategic goals for student support and success. The team will take a human-centered and data-driven approach which collaborates with students to regularly solicit and incorporate their feedback into the design, presentation, and administration of student-focused spaces. Outcomes of the team’s work will result in a more holistic understanding of student needs for Library spaces, leading to improvements in the ongoing use of Library spaces by students, with an initial focus on assessing the impacts of the closure of the Undergraduate Library. “Student-focused spaces” refer to spaces that support student activities including studying, events, workshops and programming, tutoring, wellness, and success services. Representatives from across Library Divisions will partner to understand the different needs of each Library space and how they match the preferences of the University of Illinois’ diverse student body. As one of its outcomes, the team will devise a work plan and submit it to EC for review by the middle off its third year.

Teaching and Learning Task Force

Charge

The Teaching and Learning Task Force is charged with investigating and articulating a strategy and logistical framework for providing an organized, visible, and impactful suite of services supporting faculty and student instruction.  The overarching responsibility of the task force is to identify current practices and corresponding needs for delivering library instruction, with recommendations for how the Library could strengthen networks of instructional support.  This work should include defining the universe of activities covered by Library instruction to be addressed by the group’s efforts.  Outputs from the group should inform both an internal support structure, as well as make recommendations for how the Library can connect to provost and campus-level student learning outcomes and goals, as well as related teaching initiatives.  Findings of the group will be informed by iterative and collaborative feedback, reflecting the broad diversity of instructional support provided throughout the Library. The task force will serve for 3 years, and deliver yearly and final reports and recommendations to the Library Executive Committee, with information shared for feedback with the administrative position for user services.  Task force outcomes will be organized into specific areas of emphasis for each year, based on priorities the team develops.  In the first year, the task force should investigate the impact of the building project on the provisions of teaching and learning services to undergraduate students.  Additionally, by the end of the first year the task force should assess and prioritize instructional needs, and develop a specific set of outcomes for the final two years of task force activities. The task force has the following responsibilities, informed by feedback from colleagues in the Library:
  1. Identify metrics and methods to demonstrate how and where Library instruction makes an impact on student teaching and learning;
  2. Coordinate with Library colleagues on developing a comprehensive teaching and learning assessment and reporting program connected to reporting structures of the Library, campus, and profession (e.g. ARL/ACRL);
  3. Identify necessary components of a shared repository/clearinghouse of teaching materials for Library instructors, and develop a plan for maintenance and updating;
  4. Coordinate with Library colleagues to identify needs for a professional development program;
  5. Identify teaching technology support needs, both in the Library and for instructors teaching remotely;
  6. Identify what support is needed to promote the Library’s instructional programming and contributions to student learning to campus partners, including teaching faculty and campus administrators;
  7. Regularly share information about the team’s progress across formal and informal instructional communities of practice, including teaching teams and colleagues working on training and professional development for instruction;
  8. Produce year-end reports documenting progress, updates, and plans for the next year’s activities;
  9. The final report and assessment should make recommendations on how best to sustain coordination, whether vis a standing committee or inclusion of responsibility for coordination of instruction within an administrator’s portfolio.
  10. Inventory needs for policies related to teaching and learning activities, and a develop a communication plan as part of the final report.
The team will work closely with others in the Library working in relevant areas (e.g. Library Assessment and Organizational Development and Training), and may periodically charge sub-teams to work in areas such as assessment, policy development, technology, and professional development.

Organization

Meetings

The Teaching and Learning Task Force meets monthly.

Chair

A chair will be appointed by the Library Executive Committee for the duration of the task force.

Reporting

Minutes of the Teaching and Learning Task Force shall appear on the Library’s website or through other online distribution. The Committee shall also communicate and consult in other ways deemed appropriate.

Composition

The committee is composed of individuals from each Library Division whose members are actively involved in teaching and learning. Additional members may be appointed to represent special concerns. Members are nominated by divisions and appointed by EC.
  • Chair/Co-Chairs [appointed by EC from membership]
  • Director of Teaching and Learning [ex-officio]
  • Coordinator of Information Literacy Services [ex-officio]
  • Library IT Representative [ex-officio]
  • Library Assessment Representative [ex-officio]
  • Area Studies
  • Arts and Humanities
  • Central Public Services
  • Life Sciences
  • Physical Sciences and Engineering
  • Social Sciences
  • Special Collections
  • Technical Services Division

Exhibitions Committee

Charge

The Library Exhibitions Committee supports exhibits that highlight the University Library’s rich and vast collections, and especially encourages exhibits that look beyond the walls of the Library and attempt to incorporate nationally or locally recognized themes and events, campus programs, or emerging research. The Committee maintains a wide variety of preservation-friendly supplies and offers modest funding assistance to exhibitors throughout the University Library system. The committee also manages exhibitions held in the designated Main Library display cases. At the start of each academic year, the committee solicits exhibitions for these display areas from the Library and campus community and maintains a schedule of these exhibitions, including the titles, dates of displays, and names of exhibitors, which are publicized through the Office of Library Advancement. Typically, there is a two consecutive term limit.

Funding for Exhibitions

Funding in support of library exhibits is available through the Dr. C. Barber Mueller Display Case Fund. Color and large-scale printing, display equipment, and exhibition supplies may be purchased by the Exhibitions Committee on behalf of exhibit curators. To find out more about funding for exhibitions, or to inquire about a reimbursement, please contact the Exhibitions Committee.

Read this Friendscript article  about Dr. C. Barber Mueller’s generous donation and his desire to honor the five University of Illinois zoology and chemistry professors who had a profound influence on his career during his undergraduate studies on our campus.

Additional Committee Information

Call for Exhibitions

The Library Exhibits Committee is seeking exhibits for the Main North-South Corridor, Library Gallery (formally known as the Marshall Gallery), and the Second Floor Exhibit Cases (located near the entrance to the Main Stacks). Portable exhibit cases and banners are also available. All topics are welcome. Preferable are those that either highlight the University Library’s rich and vast collections or that look beyond the walls of the Library and attempt to incorporate nationally or locally recognized themes and events, campus programs, or emerging research. All exhibit topics should be presented in a thoughtful and inclusive way.

Current and Upcoming Exhibitions

A public facing page for promoting Library exhibitions; displays up to four exhibits from the exhibitions calendar.

Exhibit Case Locations

The Main Library has three exhibit spaces: the North-South Corridor (6 cases), Library Gallery (2 cases), and the Second Floor Exhibit Cases, located near the entrance to the Main Stace (2 cases).

Proposing an exhibit

  1. Exhibition Schedule: Check exhibit space availability
  2. Webtools Form: Submit an Exhibit Proposal
Please contact the Library Exhibits Committee at excom@library.illinois.edu with any questions.

Information for Exhibitors

Graduate Student Exhibit Contest

Each year the Library Exhibitions Committee sponsors a competition open to graduate students employed by the University Library. Proposals for the 2025 Graduate Student Contest are due Monday, December 23rd at 11:59pm. The winning exhibition appears in the Library Gallery (formally known as the Marshall Gallery) in March 2025, and the winning exhibitor/team receives a $200 cash prize.
  • Full contest rules
  • Entry submission form
  • 2024 Winning Exhibition: Culture & Cuisine in Diaspora: A Hidden Library Collection, curated by Yung-hui Chou, Elizabeth Workman, and Alice Tierney-Fife, from the International and Area Studies Library (IAS)

Faculty Meeting Agenda Committee

Agenda Committee

  • The Agenda Committee decides what agenda items will be placed on the agenda for any given faculty meeting.
  • The Faculty Secretary, an EC Designee, an At-Large Designee not on EC, and an AP, will be the sole members of the Agenda Committee with the Faculty Secretary being the Chair of the committee. The At-Large Designee of the Agenda Committee will be determined by an annual vote of the Faculty and will hold a one year term.

Agenda Items

  • Some agenda items will be considered Standing Items. These items include: Introduction of New Librarians, University Librarian Report and Discussion, Executive Committee Discussion, Other Discussion.
  • From time to time, items may appear on the agenda for a period of time and then be removed. Such items will be called Ad Hoc Items. For example, the Lightning Presentations is a current standing agenda item that provides quick opportunities (~3 min)to introduce faculty members to work being done either inside or outside the Library that may be relevant to or provide a lead into broader discussion-based items.
  • The Agenda Committee should solicit Other Discussion agenda items from faculty members (via email) 10 days prior to each faculty meeting to be included in the Other Discussion section of the agenda. Faculty are welcome to submit agenda items at any time to a designated Agenda Committee person.
  • Agenda items should be discussion-based or action-based. (i.e. Items should be about discussions on issues for which decisions have not been made, or for which actions are required to be taken, either based on the outcomes of discussions or on standard parliamentary procedures.)
  • Pertinent background information about a discussion-based agenda item should be provided to faculty (via electronic links) at least five days prior to the faculty meeting at which the item is to be discussed.

Expectations

  • Faculty are expected to review pertinent background information for agenda items in advance of faculty meetings.
  • The University Librarian is expected to provide a report at each faculty meeting and leave time for questions and discussion.
  • The Executive Committee is expected to select one to two pertinent discussion-based agenda items for each faculty meeting and facilitate discussion around those items.
  • The Agenda Committee is expected to provide one to two pertinent discussion-based agenda items for each faculty meeting based on items submitted to and vetted by the committee by faculty members.
  • Faculty presenting agenda items are expected to play the role of facilitator for those items, making certain all faculty interested in commenting have an opportunity to do so during the allotted time.

Meeting Details

For a copy of the meeting Agendas and Minutes, please see the Library Faculty Meeting page found here.

Faculty Review Committee

Charge

The Faculty Review Committee provides the first level of review for promotion and tenure or for promotion to a higher rank.  The Committee is also responsible for monitoring visiting committee reports, and peer evaluation of Library Faculty for merit.  In addition, it is responsible for insuring that appropriate channels of communication exist among the Committee, the University Librarian, and the Library Faculty regarding the work of the Committee and its decisions.

Membership Details

The Faculty Review Committee shall be composed of one tenured faculty member, of the rank of associate professor or professor, elected from each division.  The members are elected for three year staggered terms and may be re-elected to one successive term.  The chair is elected by and from the members of the FRC for a one-year term, and may be re-elected to one successive term. No member of the Faculty Review Committee can simultaneously serve on the Promotion and Tenure Advisory Committee.

Reports

Related Documents

Additional Committee Information

Promotion and Tenure Advisory Committee Website

Library Staff Homepage

Grievance Committee

To insure the right of a faculty member to initiate a formal grievance concerning actions or policies of the unit or the actions of another individual(s). The Committee shall:
  1. Address complaints concerning actions and policies of the Library, its officers, committees, or faculty.
  2. Consider appeals of personnel decisions in the following areas: salary, reappointment, and promotion and tenure.
  3. Consider appeals relating to administrative decisions.
  4. Report its findings in written form to the grievant and to the respondents and
  5. Advise the University Librarian of its recommendations.

Charge

The Library Faculty Appeals and Grievance Committee shall be a Standing Committee elected by the Faculty consisting of five members of the faculty of the rank of Associate Professor and above who serve a two-year term. No individual who has an appointment as University Librarian or Associate University Librarian may serve on the Committee.

HathiTrust User Working Group

Charge

The Hathi Trust User Working Group is responsible for developing, implementing and documenting ingest procedures for collections the University of Illinois Library is contributing to HathiTrust. This group works with stakeholders to add digitized content from the University Library’s special and general collections. Content primarily comes through Digitization Services and the Brittle Books Program, both located within Preservation Services.

Meeting Details

The Hathi Trust User Working Group generally meets monthly, with meeting frequency increasing based on need. Meeting notes can be provided as needed.

Internal Marketing Group

Charge

The Internal Marketing Group (IMG) will create and maintain a portfolio of internal signage, templates, maps, and other informational and wayfinding resources in alignment with campus branding and University Library standards. The IMG is a working group committed to user-focused, inclusive, and accessible practices deployed in agile and tactical ways to best represent the University Library and user needs throughout campus libraries.

Library Assessment Committee

Charge

The Library Assessment Committee (LAC) advises the Library and Library Assessment on the prioritizing, planning and implementation of assessment activities. Members may assist in identifying assessment opportunities, designing assessment tools, promoting assessment activities, and fostering a culture of assessment within the Library. The committee shares in accountability for the success of the assessment program and evaluates its effectiveness in supporting the Library’s mission and strategic directions. LAC shall consist of 7-10 volunteer members appointed to two-year terms by the University Librarian with the advice of the Executive Committee, pursuant to Bylaws of the Library (Article VII. Section 2. Ad-Hoc Committees and Task Forces). The Director of Library Assessment, Library Assessment Specialist, and User Experience and Web Strategies Coordinator will serve as ex officio members of the committee. All full-time faculty (tenure system and specialized faculty) or staff (academic professionals, visiting academic professionals, civil service employees and library civil service professionals) are invited to volunteer to serve on the committee. Appointed LAC members who have served two consecutive terms must take a minimum one-year hiatus before volunteering to serve again.

Reports

Library Assessment Committee is reported to by:

Ithaka Survey Working Group

Library Committee of Academic and Civil Service Professionals (LCP)

The Library Committee of Academic and Civil Service Professionals (LCP) represents Library Academic Professionals (AP, including Visiting AP), and Library Civil Service Professionals (CSP)*. LCP Activities:
  • Monthly business meeting
  • Monthly office hours with constituents
  • Monthly newsletter
  • Annual Forum

Contact LCP

*Civil Service Professionals in this context are defined as people who hold positions classified in any of the classifications identified in the "01 - Professional" category in the SUCSS Occupational Areas List.  

Charge

The LCP is charged with:
  • Liaising with Library administration, faculty, and staff to ensure the representation and inclusion of the AP / CSP* voice in decisions and projects that impact the University Library.
    • LCP communicates regularly with the University Librarian/Dean of Libraries.
    • LCP chairs or their designees serve as liaisons to EC to participate in discussions and to voice AP / CSP* concerns, and serve on relevant task-forces and committees as necessary.
    • LCP works closely with LSSC in their advocacy for all Library staff.
  • Supporting Library APs and CSPs through representation, regular communication about Library affairs, and advocacy for professional development opportunities; LCP stays current on activities of the Campus Council of Academic Professionals and related groups and ensures Library APs and CSPs* are informed and represented.
  • Advising Library administration on current and future promotional considerations for APs and CSPs*, including performance metrics and reviews and related matters.
  • Ensuring that Library APs and CSPs* are nominated and represented in campus-wide activities and governance opportunities.

Membership Details

The LCP shall consist of seven members elected at-large for two-year terms.  Library employees elected to the Campus Council of Academic Professionals (CAP) are ex officio members of LCP during their CAP terms.  Elected LCP members who have served two consecutive terms must take a minimum one-term hiatus before being eligible to serve again. Those eligible to vote for and serve on LCP are:
  • Academic Professionals
  • Visiting Academic Professionals
  • Library Civil Service Professionals*.
Method of Election:
  • LCP conducts its own elections following the same practices as other elected committees in the Library.
  • Elections are held in July for terms beginning August 16.
  • Candidates are given an opportunity to remove their names from the ballot before voting begins.
  • Four members are elected in even-numbered years, and three in odd-numbered years.
  • If an LCP member withdraws from the committee or separates from the Library during their term, the person with the next highest votes on the most recent ballot will fill the vacancy. If they leave in the last 6 months of their term, it is up the discretion of LCP whether to fill the vacancy at that time or wait until the next ballot.
Committee Offices: Elections for Committee offices (including but not limited to chair or co-chairs) will be held each August. Each chair may serve two consecutive terms if elected by the committee.

Related Documents

Additional Committee Information

Contact LCP

Library Faculty Meeting

The Agenda Committee decides what agenda items will be placed on the agenda for any given faculty meeting.

Library Staff Support Committee

Composition

The LSSC consists of 13 members, one ex-officio member elected from Administration Services and one member elected from each of the following divisions: Area Studies (with Mortenson Center), Arts & Humanities, Law Library, Life Sciences, Physical Sciences & Engineering, Social Sciences, Special Collections; and two members each elected from Technical Services and Central Access Services.  The Committee elects officers at the first meeting of the fiscal year.

Comment Form

Please send any comments, suggestions, or questions to LSSC through this Form.

Contact

E-mail LSSC

Charge

The Library Staff Support Committee serves as a liaison between the Library’s staff and its administrators and librarians. The LSSC works with administrators, librarians and staff to facilitate communication within the Library. This committee brings staff concerns and ideas before the decision-making bodies that can best address and act upon them. The Committee will endeavor to identify staff members to be added to those library committees where staff input will be beneficial.

Related Documents

Meeting Details

The LSSC currently meets on the FOURTH THURSDAY of every month from 2:00 pm to 3:30 pm.  A designated Administration Representative meets with the Committee quarterly. At this time, the meetings are virtual. Administrative Council meetings Faculty meetings

Library Strategic Vision Planning Team

Introduction By Fall 2024, the University of Illinois will release a new strategic framework, Boldly Illinois 2030. The Library’s prior strategic document, Strategic Framework 2019-2023, is due to be refreshed. At the same time, organizational and budget planning are entering an intensive phase, with a number of senior Library personnel due to step down from their administrative roles over the next three months. Dean Claire Stewart is a full year into her tenure at Illinois. The time is right to develop a new strategic vision for the Illinois Library. Charge The Illinois Library Strategic Vision Planning Team will work closely with the Dean of Libraries and University Librarian and the Senior Administrative team to develop a new strategic plan/framework. In keeping with a greatly streamlined university approach, the new library plan will be less detailed, and more agile and flexible than prior iterations. The plan/framework will identify key areas of focus and ongoing planning across flexible time horizons. The new plan/framework will be a living document that can be regularly updated as planning across our large, ambitious organization continues. The team appointed for summer 2024 is not expected to be directly responsible for the plan on an ongoing basis, or for iterations as planning progresses, but will establish a lightweight framework through which priorities can be established, and key work streams (which may themselves be planning activities) are articulated, along with milestones, metrics, or other tangible ways of identifying and marking progress. The Team will convene in June 2024 to begin discussing its approach and adopting principles by which it will do its work. Among expected principles will be a commitment to transparency and opportunities for all key stakeholders, internal and external, to engage in the process. In addition to all Library faculty and staff and key internal governance groups, other stakeholders will include the Senate Library Committee, university disciplinary (teaching) faculty, students and staff across the university, and the Library Board of Advocates. Key activities and deliverables:
  • Review existing Library Strategic Framework 2019-2023 including vision and mission statements; identify elements to persist into future plan/framework Identify key inputs to a new plan
  • Identify key internal and external stakeholders and expectations for engaging each
  • Propose a strategic planning work plan for summer-fall 2024, taking into account concurrent budget reduction and organizational design activities
  • Design a Library Strategic Framework to include areas of priority, articulated metrics or milestones for each, and an approach to regular revision as specific planning activities and implementation projects begin and end
Key inputs: Although identifying all key inputs will be part of the work of this group, the key inputs to the new Library plan, in addition to Boldly Illinois 2030, will include at minimum:
  • University Library Budget report for FY25
  • Results of 2022 academic review and 2024 Library response
  • Prior or in-process key planning documents in Library functional/program/departments, as well as Library-wide documents such as the recommendations around inclusive governance and the ‘Discovery and Delivery/Easy Search Task Force,’ among others
  • Other substantive documents and reports to be identified
Out of scope: Although budget planning (including for possible reductions) and organizational structure planning will overlap with the timeline for strategic planning, and some conversations will likely surface topics relevant to all, this group will not be responsible for either.   Administrative support to the team: Hannah Williams   Senior sponsor: Claire Stewart, Juanita J. and Robert E. Simpson Dean of Libraries and University Librarian   For reference: Illinois Library Strategic Framework 2019-23 Library Strategic Planning Team, January – May 2019   DRAFT
  1. 1 (partial) 2024-06-06
  2. 2 2024-06-11
  3. 3 2024-06-12
  4. 4 2024-06-20
  5. 5 2024-06-28
 

Mortenson Center Advisory Committee Charge and Membership

Charge

The Advisory Committee advises the Director on center policy and procedures.

Membership Details

Composition

The Committee of nine Faculty members, at least half of whom are drawn from the Library faculty, are appointed to the Mortenson Advisory Committee by the University Librarian, in consultation with the Executive Committee, and on the recommendation of the Director of the Mortenson Center. The appointed members serve two-year staggered terms and may be reappointed to successive terms, not to exceed four years.

Nominations, Elections, and Voting Procedures Committee

Charge

The Nominations, Elections and Voting Procedures Committee is responsible for the overall supervision and conduct of all nominations and elections for members of the Executive Committee, for members of elected standing committees, and for University Senators representing the Library.  Its duties include: establishing procedures for Library Faculty nominations and elections; determining which Library Faculty members are eligible and willing to serve as committee members; insuring that nominations and elections are conducted in accordance with established procedures; certifying election results; and certifying results of special balloting.

Membership Details

The Committee consists of three members elected at-large from the Faculty to serve for a three-year term.  The person with the longest tenure on the Committee shall serve as chair.

Additional Committee Information

The following guidelines have been established by the Nominations, Elections, and Voting Procedures (NEVP) Committee to ensure that all elections undertaken by the University Library are fair and impartial: Guidelines for the Use of Electronic Balloting. Any questions about NEVP or election procedures can be directed to nevp(at)library.illinois.edu.

Organization Development and Training Advisory Committee

Note: The Organization Development & Training Committee was formerly known as the Staff Development & Training Committee.  Committee name & charge update approved by Executive Committee 1/6/2020.

Composition

The Committee is chaired by the Organization Development and Training Coordinator.  Committee members are appointed by the University Librarian, with the advice of the Executive Committee.  The Committee normally will be composed of nine members serving two-year staggered terms. Typically, there is a two consecutive term limit. Staff Development & Training Website

Charge

To be a catalyst for scholarship and innovation at the University of Illinois in a constantly changing environment, the University Library workforce needs access to training, development, and enrichment opportunities that promote continuous learning and self-development. The Organization Development and Training Advisory Committee comprises inclusive membership across Library units, areas of responsibility and employee classifications/ranks to help develop a broad understanding of training and career development needs across the Library. Through collaboration and discussion, the committee strives to
  • identify and promote training and development opportunities of value to Library employees
  • prioritize common or shared training needs that could be more effectively addressed at the organization level
  • provide recommendations about strategies, policies, and technologies that enable workplace learning to be more effective, widely available, and accessible to all Library employees
  • support a consistent and systematic approach to training, including planning, implementation, and evaluation
The committee ultimately seeks to promote a culture of learning and empowerment that helps all Library employees succeed.

Outreach and Engagement Committee

Charge

  • Develop clear definitions of outreach and engagement to be adopted by the Library in order to better assess individual and collective efforts in these areas
  • Promote intentional implementation of activities that balance outreach and engagement goals and in particular increase engagement outputs in order to fulfill a land grant mission
  • Provide leadership about best practices in outreach and engagement and communicate these to the Library
  • Manage a library-funded grant program to allocate funds for outreach and engagement activities
  • Provide support, consultation, and information resources for outreach and engagement activities such as training opportunities, and a central hub for information about relevant policies and best practices in outreach and engagement based on committee availability
  • Facilitate regular assessment of outreach and engagement activities in the Library

Membership Details

The Outreach and Engagement Committee is composed of individuals (including faculty, academic professionals (APs), civil service professionals, and civil service staff) from each Library Division. Members of the OEC should be individuals who are actively involved in outreach and engagement activities. Additional members may be appointed to represent special concerns. Members are appointed by EC and serve two-year staggered terms with possible reappointment for an additional term. The chair will be elected by the committee from its membership, and serves a one-year term with the possibility of reelection for one additional one-year term.

Additional Committee Information

OEC Outreach and Engagement Grant

Through the Library’s Outreach and Engagement funding opportunity, the Library embodies the University’s land grant values and strengthens its commitment to Strategic Direction No. 3: Societal and global impact. Proposals will be reviewed on a rolling basis, and provide funding for up to $500 per event, up to a maximum of $500 per person per fiscal year to be used for outreach and engagement activities. Matching funds from the applicant’s unit or other sources are strongly encouraged. The Outreach and Engagement Committee (OEC) will review proposals based on the OEC Grant Funding Rubric until all allocated funds have been awarded and advance recommendations to the University Librarian. All fulltime Library employees are eligible to apply.

Purpose of OEC Funding

  1. To allow for more outreach and engagement activities per year, and to provide for the possibility of larger or more costly events.
  2. To foster the development of collaborative, change-oriented projects that advance community research, learning experiences, and societal well-being.
  3. To advance the Library as a place of convergence and inclusivity for programs that illuminate and address real world issues.

Application Information

Per the committee's grant eligibility requirements, a brief report must be received by the Committee within 90 working days of project completion. Project contacts who do not submit a report may not be eligible for future grant awards.

Additional Resources

OEC MediaSpace channel featuring recordings of past Skill Up Sessions.

Toolkit:

This toolkit provides information about resources in the Library, the campus, and the community for those who are organizing outreach and engagement events and initiatives. [collapse-pane title="What is Outreach and Public Engagement"] Library Outreach

“In academic librarianship, outreach is work carried out by library employees at institutions of higher education who design and implement a variety of methods of intervention to advance awareness, positive perceptions, and use of library services, spaces, collections, and issues (e.g. various literacies, scholarly communication, etc.). Implemented in and outside of the library, outreach efforts are typically implemented periodically throughout the year or as a single event. Methods are primarily targeted to current students and faculty, however, subsets of these groups, potential students, alumni, surrounding community members, and staff can be additional target audiences.” (Diaz, 2019, p. 191)

Outreach activities are typically one-way communications that build awareness and facilitate the use of the Library’s collections and services, encourage life-long learning, and the creation and strengthening of relationships between the University and the communities that it serves. Some examples of library outreach activities include exhibits, presentations about the Library’s resources, and tours. Public Engagement The Office of the Provost uses the Carnegie Classification for Community Engagement to define community/public engagement. The definition reads:

“Community engagement describes collaboration between institutions of higher education and their larger communities (local, regional/state, national, global) for the mutually beneficial exchange of knowledge and resources in a context of partnership and reciprocity. The purpose of community engagement is the partnership of college and university knowledge and resources with those of the public and private sectors to enrich scholarship, research and creative activity; enhance curriculum, teaching and learning; prepare educated, engaged citizens; strengthen democratic values and civic responsibility; address critical societal issues; and contribute to the public good.” (Public Purpose Institute, 2020)

In the library context, this entails programs and activities that draw on the Library’s professional expertise, collections, and resources in a collaborative partnership with diverse user communities to explicitly include people not affiliated with the university to contribute to the public good. Some examples of library engagement activities include Small Press Fest, Chai Wai series, workshops held in collaboration with local public libraries, and many more. Sources Public Purpose Institute. (n.d.). Community Engagement Classification (U.S.). The Public Purpose Institute in Partnership with the Carnegie Foundation. https://publicpurpose.org/initiatives/carnegie-elective-classifications/community-engagement-classificationu-s/ Diaz, S. A. (2019). Outreach in academic librarianship: A concept analysis and definition. The Journal of Academic Librarianship, 45(3), 184-194. https://doi.org/10.1016/j.acalib.2019.02.012 [endcollapse-pane] [collapse-pane title="Event Planning"] Expert: Sara Berthier, Events Administration Associate: 217.333.2615 [endcollapse-pane] [collapse-pane title="Marketing, Communications, and Promotion"] Experts: Heather Murphy, Chief Communications Officer: 217.333.3758 | hmurphy@illinois.edu Digital Signs  Listservs UIUC Calendars Local Community Calendars 
  • WICD-TV Community Calendar: Sent the event name, event location, start date, end date, and contact info to events@wics.com. Make sure to include the event date in the subject line. I also like to include a short event description as well. 
  • WDWS/WHMS:  Send the event name, event location, start date, end date, and contact info to aaspenson@whms.com.  
[collapse-pane title="Funding and Budgeting: "] Campus Research Funding and Support Resources Outreach and Engagement Grant Innovation and Seed Funds Strategic Communications and Marketing Grant [endcollapse-pane] [collapse-pane title="Business Logistics"] Illinois rules and regulations:  UIUC Approved Vendors Business Services Forms [endcollapse-pane] [collapse-pane title="Campus and Library Policies"] Photographic, Video and Audio Recording Inside Library Facilities Guidelines           -Talent Release Forms Food in the Library Policy Protection of Minors[endcollapse-pane] [collapse-pane title="Assessment Tools"] Experts:  Jen-chien Yu, Director, Library Assessment: 217.300.0400 | jyu@illinois.edu John Laskowski, User Experience Coordinator: 217.300.6703 | jdlasko@illinois.edu Library Assessment Committee WHY Assess? Assessment for Accountability    Assessment for Improvement    Focus on 4 outcomes: Increased Knowledge, Increased Confidence, Application New Skills and Awareness of Resources.   Sample programs/events survey: https://acrl.projectoutcome.org/en/33390 [endcollapse-pane] [collapse-pane title="Graphic Design"] Library Style Guide You can find the Library Style Guide and Library-branded templates to use on the Communications page on the Library Staff website. Studio 2D - (to utilize Studio 2D, please contact Chief Communications Officer to make arrangements) [endcollapse-pane] [collapse-pane title="Printing"] The following are options on and off campus. The Chief Communications Officer can assist in selecting a printer and making printing arrangements. Document Services (UIUC) Dixon Graphics Martin One Source Premier Print Group [endcollapse-pane] [collapse-pane title="Social Media"] The Library has five central accounts (below). Many Library units have their own separately run accounts (see https://www.library.illinois.edu/geninfo/blog/).   To submit your content to be posted in these accounts, please fill out this form:  https://forms.illinois.edu/sec/2049983549 [endcollapse-pane] [collapse-pane title="Resources"] Skill-up Session Recordings (located on the Outreach and Engagement Committee page on Media Space) [endcollapse-pane] [collapse-pane title="Exhibits"] Exhibitions Committee (e.g., Exhibits 101 PPT) [endcollapse-pane] [collapse-pane title="Location and Venues"] Land Acknowledgment Statement for on-campus events:  https://chancellor.illinois.edu/land_acknowledgement.html On Campus Location: While a Library location is preferred (and almost always free to use), there may be a non-Library location that best lends itself to your event. Beware of any associated costs with using a non-Library location and be sure that fits within budget. Off Campus Location: Locations off campus are discouraged unless you partner with an off-campus partner. Location Parking: Parking around Library locations during the day during the week is a challenge for those attending events on campus. It’s much easier for attendees to find parking after 5pm (Monday through Friday) or on weekends. [endcollapse-pane] [collapse-pane title="Vendors for Food/Catering"] OBFS Catering page University Catering University Catering Menu County Market (flowers and cakes) Michael’s Catering Jimmy John’s Panera Rick’s Bakery (work with Rick directly) Manolo's Pizza and Empanadas Strawberry Fields Einstein Bagels Piato Catering The Bread Company Red Herring Art Mart[endcollapse-pane] [collapse-pane title="Other Supplies"] Advancement has banners and tablecloths: http://publish.illinois.edu/libraryofficenotes/files/2016/08/Library-Advancement-Checkout-Items.docx Giveaways or Promotional Items Please inquire with the Chief Communications Officer to order Library-branded products for your unit or event. You can visit the following vendor’s website for ideas: 4imprint.com [endcollapse-pane] Note for committee members: meeting minutes can be accessed from the secure Box folder

Parliamentarian

The Parliamentarian is appointed annually by the University Librarian, with the advice of the Executive Committee, to serve as advisor to the chair on questions of procedure at all meetings of the Library Faculty. Typically, there is a two consecutive term limit.

Promotion and Tenure Advisory Committee

Charge

This Committee reviews recommendations for tenure and promotion and advises the University Librarian on tenure and promotion decisions and on other related matters as required.

Membership Details

Composition

There are seven members, all tenured associate professors or professors, elected at-large from the Faculty. Members serve two-year staggered terms and may be re-elected to one successive term. The chair is appointed annually by the University Librarian from among the elected members.

Additional Committee Information

Documents

Background

Campus Documents

Review Process Documents

Documents Regarding PRCs and Candidates

Dossier Preparation and Reviewer Selection

Specialized Faculty Integration & Documents

Faculty Review Committee website

Faculty Information on Research

Reference Management Team

Charge

As the primary group for deliberation on reference services in the Library, the Reference Management Team provides guidance and advice to the Dean of Libraries and members of the administrative team by formulating and reviewing plans, goals, priorities, strategies, policies and procedures relating to reference services; promoting awareness of and participation in reference-related activities; engaging in and advising on the assessment of reference services; assessing professional development needs for reference staff and providing appropriate opportunities for skill development; collaboratively developing a consistent, high-quality user experience; developing strategies to effectively facilitate referrals and interdisciplinary work; actively contributing to the assessment and integration of discovery services into reference work; and investigating, developing, and sharing new approaches or initiatives related to the provision of reference. The team will work closely with others in the Library working in relevant areas (e.g. Library Assessment and Staff Development and Training), and may periodically charge sub-teams to work in areas such as assessment, policy development, technology, and training.

Organization

Meetings

The Reference Management Team shall meet monthly.

Chair

The chair will be a rotating position, elected by the committee and serve a two-year term, with the possibility of reelection for one additional two-year term.

Composition

The committee is composed of individuals from each Library Division whose members are actively involved in reference services, with the Head of Teaching, Learning, and Academic Support and the Director of Library Assessment serving as ex-officio members. Additional members may be appointed to represent special concerns. Members are appointed by EC and serve 2 year staggered terms with possible reappointment for an additional term.

Research and Publication Committee

Helping you with your research needs...

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About the Committee

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Committee Events & Reports

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RPC Grant Program

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Charge

The Library Research and Publication Committee is a standing committee of the Library Faculty established to encourage research and publication among Library Faculty and Academic Professionals by:
  • providing monetary support
  • bringing alternate sources of funding to the attention of the Library Faculty and Academic Professionals
  • stimulating interest in and discussion of research ideas and methodologies among librarians
  • providing practical criticism of and support for research projects
  • advancing Library research and publications within the University community.
The Committee reviews and approves or disapproves funding requests for student wages, graduate assistants, travel to other research collections, photocopying, manuscript preparation, data analysis, the creation of illustrations, editing for non-native English speakers, etc. The Committee sponsors occasional brown-bag series that focus on library research.

Membership Details

The Committee of five faculty members and one academic professional is appointed by the University Librarian, with the advice of the Executive Committee. The chair is appointed by the University Librarian. Committee members serve two-year staggered terms, and may be appointed to one successive term.

Reports

Meeting Details

The RPC meets monthly throughout the academic year and all meetings are open except when we are reviewing applications. Please contact the chair if you would like to attend a meeting.

Secretary of the Faculty

Charge

The Secretary of the Faculty is responsible for recording, preserving, and distributing minutes from the meetings of the Library Faculty.  The Secretary provides written notice of meetings of the Library Faculty, issues a call for agenda items for faculty meetings, and provides a written agenda in advance of faculty meetings.  The Secretary secures a room for the meeting and notifies faculty of place, date, and time.

Membership Details

The Secretary is elected for a one-year term and may serve successive terms.

Senate of the Urbana-Champaign Campus

The Senate exercises legislative functions in matters of educational policy and other powers and duties as specified in the University Statutes.  Library Faculty representatives to the Senate are elected in accordance with the provisions of the Constitution of the Senate. University of Illinois at Urbana-Champaign Senate Website Please visit this site for information on senate business, minutes, agendas, etc.

Strategic Communications and Marketing Committee

Charge

The Strategic Communications and Marketing Committee serves as an advisory body to the Chief Communications Officer (CCO). Its members work to promote the awareness of the Library among the various user groups within its academic community and to gain greater recognition for the Library’s services, initiatives, and innovations with a broader external audience. The Committee develops expertise and ideas to assist the various components of the library in marketing products and services, and connects with library staff doing communications work throughout the Library to determine appropriate and relevant messages and materials. The Committee is charged with the following responsibilities:
  • Undertakes activities that will establish a clear and positive image of the libraries in the university community and beyond.
  • Undertakes activities that increase awareness in the university community of the scope of the Library’s services.
  • Builds an internal marketing culture within the Library.
  • Serves as a resource for branding new resources and services offered.
  • Provides advice and contributes to the planning, development, and production of promotional products, events and activities for the library with other library groups and departments on an ongoing basis, including working with campus Public Affairs.
  • Identify and develop the broad messages and themes to use in marketing to various constituencies of the Library, including current and prospective donors.
  • Provides a framework to ensure consistency in the Library’s communications concerning public relations and marketing.
  • Performs a regular evaluation of the Library’s image and public perception.
Members: The Chief Communications Officer, Associate University Librarian for User Services, Assistant Dean of Libraries for Advancement, Visual Resources and Outreach Specialist, and the User Experience and Web Strategies Coordinator will serve as ex-officio members. The Committee will also include at least three additional members at-large. Members at-large serve two-year staggered terms. Typically, there is a two consecutive term limit. Reports to: The Committee reports to the University Librarian, and its reports and recommendations are shared with Library Executive Committee.

Additional Committee Information

Marketing Grant Recipients

 
Recipient(s) Project Name/Description Request Amount of Award Cycle
Cherie' Weible Janelle Sander Central Access Services A Guide to Community Members' Access to Collections Bookmark Handouts $200.00 FY24
Rachel Miller-Haughton Preservation Services Preservation Emporium CU-MTD Advertising, Yard Signs, and Flyers $500.00 FY24
Sandi Caldrone Research Data Service Data Notes Booklet Booklet $448.93 FY24
Celenia Graves Sarah Christensen Mara Thacker Alex McHattie David Ward María Emerson Janis Shearer Emilee Mathews Robert Geraci Chris Bailey Grainger Engineering Library Information Center The World's Largest Puzzle Project Print and Radio Ads Flyers Postcards $300 FY24
Joe Lenkart Olga Makarova International and Area Studies Library Fostering Belonging and Inclusion in REEE Studies Facebook Ads LinkedIn Ads Tote Bags $500 FY24
Rebecca Stover Celestina Savonius-Wroth History, Philosophy, and Newspaper Library Bookmarks Bookmarks $95.23 FY24
Janis Shearer Funk ACES Library Library Passport Event & Activities Highlighter Pens $500 FY24
Sarah Christensen DoMonique Arnold María Emerson Teaching Learning and Academic Support University High School Library Small Press Fest Posters Flyers Programs Stickers Photographer $500 FY24
Sanga Sung Teaching Learning and Academic Support Government Information Services Constitution Day Promotion Stickers $168 FY24
Kirstin Johnson Music & Performing Arts Library MPAL branded pencils Pencils $394.08 FY23
Peg Burnette Carle Illinois Virtual Library Enhance and Expand Visibility of CIVL and Awareness of Specialized Resources Grad Hourly to Create Videos $494.80 FY22
Paula Carns Literatures and Languages Library Bookmarks Bookmarks $226.18 Fall 2021
Janis Shearer Funk ACES Library Funk Library’s 20th Anniversary Tote Bags $500 Fall 2021
Dan Tracy Scholarly Communication and Publishing IOPN Trifold Brochure Brochures $533 Fall 2021
Kate Lambaria Kirstin Johnson Music and Performing Arts Library Player Piano Postcards Postcards $488 Spring 2021
Emilee Mathews Ricker Library of Architecture and Art Increasing the Audience Reach for Decentering the Canon in the Architecture Library Online Ads (Association of Collegiate Schools of Architecture and Facebook) $442.50 Spring 2021
David Ward Simone Stone Laura Poulosky Jessie Maimone Undergraduate Library Bring Your Own Book Club Plus Daily Illini Ad Fliers Bookmarks Bus Ads $500 Spring 2021
Claire Weibel Krista Gray The Illinois History and Lincoln Collections Collecting COVID-19 Stories in Illinois Facebook Advertising $500 Fall 2020
Sara Benson Scholarly Communication and Publishing Open Education Week Celebration with Professor Jasmine Roberts Digital Flyer $500 Fall 2019
Jenny Maddox Abbott Collection Management Services – Oak Street Oak Street Library informational handout Informational Flyer $500 Fall 2019
Yali Feng Social Sciences, Health, and Education Library Library Resources for You Design Cloth Poster $447.30 Spring 2019
Kirstin Johnson Music and Performing Arts Library MPAL 75th Anniversary Ear Buds Cases Pencils $490.84 Spring 2019
Becky Smith Business Information Services Marketing to Gies Faculty Design Flyers $500 Spring 2019
Paula Carns Literatures and Languages Library New Fiction of the Bus Bus Ads $500 Fall 2018
Allison Kilberg Illinois History and Lincoln Collections IHLC and HPNL Abraham Lincoln Birthday Party Digital Signs Posters Flyers $321.49 Fall 2018
Kelli Trei Funk ACES Library Biodiversity Heritage Library and Biodiversity Panel Faculty Outreach Graphic Design $439 Fall 2018
Mark Zulauf Scholarly Communications and Publishing (Researcher Information Systems) Expanding Awareness of Illinois Experts Postcards $274.67 Fall 2018
Sara Benson Janet Swatscheno Scholarly Communication & Publishing Re-Mix It Competition Posters $224 Spring 2018
Paula Carns Literatures and Languages Library Bookmarks Bookmarks $313.75 Spring 2018
Sarah Christensen Research and Information Services READ Posters Posters Print Ads Digital Signs $500 Spring 2018
David Ward Undergraduate Library Booking in the UGL Bookmarks Brochures $481.30 Spring 2018
Kristen Allen Chris Prom University Archives Illinois Distributed Museum (IDM) Print Ads Flyers Business Cards Social Media $465 Fall 2017
JaEun (Jemma) Ku Library IT Have You Heard About A11yFirst Editor, University of Illinois Innovation Project?  Tote Bags $450 Fall 2017
Kate Lambaria Kirstin Dougan Music and Performing Arts Library Browsing at MPAL Bookmarks Posters Graphic Design $492.42 Fall 2017
Katie Lucas Krista Gray Illinois History and Lincoln Collections Lecture on Illinois History for the Bicentennial Flyers Posters Digital Signs $314.55 Fall 2017
Mara Thacker Ali Krogman Sara Benson Susan Braxton International and Area Studies Library, Funk (ACES) Library, Scholarly Communications and Publishing, Grainger Engineering Library, Undergraduate Library Librarian Superhero Trading Cards Trading Cards $487.34 Fall 2017
Dan Tracy Digital Humanities DH Marketing Materials Bookmarks Brochures $304.44 Fall 2017
Miriam Centeno Joanne Miller Preservation Preservation/CAS Patron Bookmarks Bookmarks $500 Spring 2017
Anna Trammell Student Life and Culture Archives Student Life and Culture Archives Brochures and Digital Sign Advertising $390 Spring 2017
Sara Benson Scholarly Communications and Publishing Unit Fair Use Week Postcards and Poster $425.48 Fall 2016
Kelsey Cheshire JJ Pionke Peg Burnette Social Sciences, Health, and Education Library SSHEL Promotional Materials Promotional Items: Brain Stress Relievers and Magnets $499.50 Fall 2016
Melanie Emerson Ricker Library of Architecture and Art 100 Year Anniversary Tote Bags $500 Fall 2016
Jenny Johnson Map Library Tabletop Display Tabletop Display and Hooks $116.40 Fall 2016
Steve Witt Antonio Sotomayor International and Area Studies Library International and Area Studies Identity Icon Graphic Design Services $500 Fall 2016
Sarah Bial Kristen Blankenship Central Access Services @ILLINOISstacks Twitter Promotional Materials Buttons and Bookmarks $259.97 Spring 2016
Scott Schwartz Sousa Archives and Center for American Music American Music Month 2016 – Klaxons, Screamers & Rolling Thunder: The Unconventional Henry Fillmore Bus Ads $500 Spring 2016
Linda Stahnke Stepp Jameatris Rimkus University Archives Speaker Series Flyers $250 Spring 2016
Kelli Trei Mary Schlembach Funk (ACES) Library and Chemistry Library LAS Interdisciplinary Science Marketing Bookmarks, Rack Cards, and Posters $500 Spring 2016
Clara Chu Lindy Wheatley Mortenson Center for International Library Programs Mortenson Center 25th Anniversary – Achievements and Impact Brochure Brochures $500 Fall 2015
Alissa Marcum Kristen Blankenship Cherie Weible Central Access Services Uncover and Discover How We Can Get That! Postcards $202.99 Fall 2015
Zoe Revell Beth Woodard Jessica LeCrone Staff Development and Training GREAT Customer Service Lanyards and Travel Coffee Mugs $478.50 Fall 2015
Miriam Centeno Geoffrey Ross Crystal Sheu Preservation Handling Historical Print Newspapers Brochures $420.37 Spring 2015
Becky Smith Business Information Services Uncover & Discover: Business Information Services Promotional Items (Eyeglass Cleaning Cloths) $478.50 Spring 2015
Rebecca Bryant Scholarly Commons Illinois Research Connections Rack Cards $433.82 Fall 2014
Steve Witt Antonio Sotomayor International and Area Studies Library Google Adwords Pilot 3-4 Ad Groups $500 Fall 2014
Cara Bertram University Archives – American Library Association Archives ALA Archives Brochures Brochures $249.39 Spring 2014
Lisa Janicke Hinchliffe Tom Teper Library Administration Read All About It! Discover the New York Times Online Postcards $500 Spring 2014
Ellen Swain Student Life and Culture Archives  Town-Gown Speaker Series Bookmarks Posters $490 Spring 2014
Kirk Hess History, Philosophy, and Newspaper Library Illinois Digital Newspaper Project Ad Space Contest Prizes $443 Fall 2013
Lucy Moynihan Nicole Helregel Funk ACES Library Promotion of Funk ACES Library Banner Handouts $446 Fall 2013
Sue Searing Merinda Hensley Library Administration and RRSS Digital Signage for the Student Digital Sign Design $500 Fall 2013
Dennis Sears Rare Book & Manuscript Library Gwendolyn Brooks Celebration Program Printing $500 Fall 2013
Sandy Wolf Library and Information Science Virtual Library New and Prospective Student Brochure Brochure Printing $205 Fall 2013
Scott Schwartz Sousa Archives and Center for American Music  Champaign Music Festival Sponsorship Sponsorship Fee $500 Spring 2013
Merinda Hensley/Jacob Nash Scholarly Commons Promotion of the Usability Lab Brochure $388.02 Fall 2012
Lori Mestre/Eric Kurt Undergraduate Library The Media Commons is available for you to uncover and discover how digital media can work for you Brochure $375 Fall 2012
Kirstin Dougan Music and Performing Arts Library Krannert Center for the Performing Arts MPAL LibGuides Marketing KCPA Kiosk Signs 4 Inside Illinois ads $416 Spring 2012
Jenny Emanuel/Sue Searing CAPT/Web Scale Discovery Working Group Primo Implementation Brochure $500 Spring 2012
Mary Laskowski/Jennifer Maddox Abbott Information Processing & Management New E-Reserve System Flyers $430 Fall 2011
Mary Mallory Government Information Services Advisory Committee (GISAC) Government Information Wallet Cards Tri-fold wallet cards $500 Fall 2011
Nancy O’Brien/Beth Sheehan Social Sciences, Health, and Education Library Coming out of the SSHEL Flyers Notepads $300 Fall 2011
Carissa Phillips Scholarly Commons/Data Services Promotion for Data Consultation Hours and Services One Inside Illinois ad One Daily Illini ad Postcards Posters $392.75 Fall 2011
Lisa Romero Communications Library International Satellite TV News Lounge Postcards $372.71 Fall 2011
Marten Stromberg/Valerie Hotchkiss/ Chatham Ewing The Rare Book & Manuscript Library CU Folk & Roots Festival Collaboration Posters Flyers One Daily Illini ad $300 Fall 2011
Jennifer Hain Teper Conservation Unit Promotion of Preservation Emporium WILL announcements $500 Fall 2011
Paula Carns Literature and Languages Library Promoting the Literature and Languages Library Bookmarks $250 Spring 2011
Adriana Cuervo Sousa Archives and Center for American Music Advertising Campaign in Local Tourism Brochures Two print map ads One brochure ad $415 Spring 2011
Karen Hogenboom Reference, Research and Government Services 2011 Data Purchase Program Two Inside Illinois ads One Daily Illini ad $322.25 Spring 2011
Joe Lenkart Slavic Reference Service Uncover and Discover – Area Studies Resources at the University Library Combination of ads, brochures and flyers $500 Spring 2011
Bill Maher University Archives Sweetcorn Festival – One Community Together Stage – Connecting the University Archives to the Community Church fan giveaways $440 Spring 2011
Chatham Ewing/Dennis Sears The Rare Book & Manuscript Library Prayers for the People: Carl Sandburg’s Poetry and Songs C-U MTD advertising $500 Fall 2010
Jim Hahn Undergraduate Library Marketing Experimental Mobile Apps C-U MTD advertising/ YouTube video $500 Fall 2010
Nancy O’Brien/Amy Killoran Education and Social Science Library Education and Social Science Library (110th Anniversary Celebration) Book bags $437.28 Fall 2010
Annie Peterson/Jennifer Hain Teper Conservation Promoting Preservation for Public Librarians and Private Collectors Postcards $500 Fall 2010
Ilona Matkovszki/Dennis Roberts University Archives I Dig Loredo at the University Archives C-U MTD advertising/ bookmarks $497 Spring 2010
Sue Searing Library & Information Science Library Services Sixth Annual Edible Books Festival Flyers $350 Spring 2010
Joyce Wright ACES Library (Agricultural Communications Documentation Center) Uncover and Discover in the ACES Library Bookmarks $500 Spring 2010
Adriana Cuervo Sousa Archives and Center for American Music American Music Month Newspaper Advertisement Brochures/flash drives $500 Fall 2009
Jenny Emmanuel/Peggy Steele/ Robert Slater/Jim Hahn Library Mobile Services Working Group Illinois Library Mobile Signage/Moo cards/ Facebook ads/C-U MTD bus ads $423 Fall 2009
Lori Mestre Undergraduate Library Discover the Undergraduate Library Visually Visual identity $500 Fall 2009
Lynn Rudasill/Helen Sullivan Global Studies Collections and Services GIVES Promotion Newspaper ad $354 Fall 2009
Lynn Wiley/Peggy Glatthaar Acquisitions in collaboration with Central Circulation Campus Mail Delivery or Hold and Pick Up? Flyers/reusable expandable transit sacks $495 Fall 2009
Mary Burkee Central Access Services Stacks Access Bags Reusable tote bags $498 Spring 2009
Adriana Cuervo/Noah Lenstra Sousa Archives and Center for American Music Retractable Banner for SACAM- sponsored Public Events Retractable banner $500 Spring 2009
Karen Hogenboom/JoAnn Jacoby/ Merinda Hensley Scholarly Commons Marketing the Scholarly Commons Scalable graphics for marketing materials $500 Spring 2009
Valerie Hotchkiss/Dennis Sears The Rare Book & Manuscript Library Unit Brochure Brochure $500 Spring 2009
Jennifer Hain Teper Conservation Unit Preservation Emporium Event Publicity Radio ads $500 Spring 2009
 Fall 2008
Barbara Ford/Susan Schnuer Mortenson Center for International Library Programs ILA Reporter Ad for Mortenson Associate Host Visits Advertisements $500 Fall 2008
Sue Searing Library & Information Science Library Services Fourth Annual C-U Edible Book Festival Flyers $350 Fall 2008
 

$500 Marketing Recognition Award

Recipient(s)Project Name/DescriptionYear
Kirstin Dougan Krannert Center for the Performing Arts MPAL LibGuides Marketing 2013
Karen Hogenboom 2011 Data Purchase Program 2012
Chatham Ewing/Dennis Sears Prayers for the People: Carl Sandburg’s Poetry and Songs 2011
Jenny Emmanuel Illinois Library Mobile 2010
Sue Searing Fourth Annual C-U Edible Books Festival 2009
 

The Library as Catalyst Project – Special Collections Research Center Working Group

UIUC Library Task Force on the College of Medicine

The UIUC Library Task Force on the College of Medicine will identify and investigate the service, collection, budgetary, staffing, space, and Library support needs for the newly established engineering-based College of Medicine located on the Urbana campus. The Task Force will interface with campus COM planning committees (including the curriculum committee) in providing both start-up and continuing program support. The Task Force will also identify accreditation issues and work with the campus on meeting those needs. The Task Force will prepare a report on budgetary and staffing needs for the Library in early January. The UIUC Library Task Force will also identify a list of issues and begin to closely interact with the larger two campus Task Force on the College of Medicine transition issues.

Wellness Committee

Charge

The Library Employee Wellness Committee seeks to foster a culture of physical and mental well-being and empowerment for our employees that supports healthy lifestyles and personal growth. Through collaboration and discussion, the committee strives to:
  • Increase awareness of the various facets of emotional, physical, and community wellness by sharing information about current research and available campus/community health resources
  • Develop and/or coordinate programming and resources that inspire and empower employees to engage in healthy activities and habits
  • Identify outreach opportunities that enables the Library to support well-being in our community (example: blood drives)
  • Promote connections to help employees build a supportive network to achieve their wellness goals

Membership Details

This committee has 7 members.  Membership is open to individuals across all employment classifications, including faculty, academic professionals, and civil service employees.

Additional Committee Information

The Wellness Committee began as an offshoot subcommittee of the Staff Development and Training Advisory Commitee (now the Organization Development and Training Advisory Committee) and existed for many years as an informal group.  In September, 2020, the Executive Committee approved a proposal to formalize it into an official committee, the Wellness Comittee, with the first volunteer cycle beginning in Spring 2021.  The COVID-19 pandemic brought a spotlight to the role that wellness committees can hold within departments for supporting employees with resources and programming, as well as furthering a sense of community and belonging among colleagues. By formalizing the Wellness Committee, the committee can now participate in the annual call for volunteers so that employees interested in these topics can have an avenue to seek committee membership.  In addition, those serving on the committee can more easily be recognized for their service and contributions.